Junior Executive Virtual Assistant

2 days ago

Philippines Insideoutva Full time $10,000 - $12,000 per year

Job Title : Junior Executive Virtual Assistant

JobID : BILNIC

Industry : Food Safety

Location : PH

Hours : Monday-Friday, 10:00am to 07:00pm PST

Pay rate : $1000/month

Target Start : ASAP

About the Client:

The client operates a business focused on conducting mock health inspections for restaurants and grocery stores, helping them maintain compliance and improve operational standards. With a commitment to streamlining processes and ensuring excellence in food service, the client aims to enhance workplace safety and efficiency.

Key Responsibilities:

  • Administrative Support:
    • Manage email correspondence, prioritize messages, and ensure timely follow-ups.
    • Update and maintain CRM database and ensure data accuracy.
    • Perform quality control checks on reports and prepare them for submission.
    • Handle inbound calls, voicemails, and appointment scheduling.
    • Coordinate calendars and streamline scheduling
    • Run status reports and quarter end reports
    • Manage the supplies and order supplies as needed.
  • Data Processing & Analysis:
    • Clean up database and transfer legacy data into new web app.
    • Analyze business metrics and run reports.
    • Format and condition data for presentation, including basic macros and spreadsheet automation.
  • Social Media & Content Management:
    • Assist in creating, scheduling, and managing social media content.
    • Ensure the brand's online presence aligns with company values.
    • Help execute the recruitment and onboarding of auditors using social media and traditional avenues
  • Special Projects:
    • Support initiatives related to web app software and restaurant/grocery industry standards.
    • Assist in learning and using proprietary software.

Preferred Qualifications:

  • Proficiency in Microsoft Office (Excel, Word, Powerpoint) and Google Workspace (Docs, Sheets, Drive).
  • Familiarity with QuickBooks, CRM systems, and proprietary Web App software.
  • Background in food service, restaurant, or grocery store industry preferred.
  • Strong analytical skills and experience with data formatting and macros.
  • Ability to create visual content for social media and assist with marketing efforts.
  • Excellent organizational, multitasking, and communication skills.

Requirements:

  • Self-starter with decision-making abilities for day-to-day operations.
  • Comfortable handling inbound calls and voicemail management.
  • Willingness to ask clarifying questions and suggest process improvements.

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