Executive Virtual Assistant

C1 ENGLISH LEVEL IS REQUIRED, THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT.

" PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH"

JOB INFO

Job Title

Executive Virtual Assistant (Multi Corporate Holdings)

JobID

DUDJFC

Industry

Luxury Retail and Multi Corporate Holdings

Location

PH / LATAM

Status

Full Time

Work Schedule

Central European Time (CET) Business Hours

Pay rate

$1,500 - $2,000

Target Start

ASAP

JOB DETAILS

About the Client:
The client is a visionary entrepreneur operating across multiple high-growth sectors, including property development, luxury retail, and emerging technologies. With a global footprint spanning Europe, Africa, the Caribbean, and the Far East, the client leads ventures that blend innovation with cultural depth. Their dynamic leadership style demands precision, agility, and world-class support to sustain excellence across all endeavors.

About the Role:
We are hiring a highly dependable, mid-level Executive Virtual Assistant to support the client, a high-performing entrepreneur managing multiple ventures across property development, high-end retail, and cryptocurrency. This is not an entry-level role, we are seeking someone with the maturity, experience, and proactive mindset to manage complex logistics and anticipate needs before they arise.

You'll serve as the executive's right hand, owning day-to-day administrative functions, coordinating global travel, and ensuring operational fluidity across time zones. The gold standard for this role is excellence, inspired by a former assistant who intuitively made things happen before they were asked.

Key Responsibilities:

• Anticipate needs and act independently to prevent problems before they arise
• Manage and organize a high-volume inbox; flag, prioritize, and respond where appropriate
• Maintain the executive's calendar, book appointments, and coordinate meetings across time zones (Europe, Africa, Caribbean, Far East, and U.S.)
• Coordinate complex travel logistics, including flights, hotels, visas, and ground transportation
• Handle procurement and order placements for high-end products and business supplies
• Clean, format, and organize sensitive documents and presentations
• Provide basic data entry into financial software and Excel spreadsheets
• Maintain and update internal trackers, reports, and databases
• Adapt communication style for stakeholders from different regions and cultural backgrounds
• Ensure follow-ups and details never fall through the cracks
  
  

Preferred Candidate Profile:

• Fluent in English (written and spoken) with a neutral accent
• Obsessive attention to detail, you triple-check your work and then check again
• Highly proactive with a sixth sense for catching issues others miss
• Strong work ethic and ability to operate independently with little oversight
• Emotionally intelligent, respectful, and culturally adaptable
• Comfortable working across multiple time zones and changing schedules
• Maintains discretion and handles sensitive information with confidentiality
• Able to work rotational or flexible hours to ensure global availability
  
  

Technical Requirements:

• Proficient in Microsoft Excel (formulas, sorting, pivot tables, etc.)
• Strong command of Microsoft Word, Google Workspace, Dropbox or similar tools
• Familiar with MacOS or confident learning new systems independently
• Highly email-literate and able to organize and manage high-volume correspondence
• Bonus: Experience with cryptocurrency operations or terminology
  
  

Bonus Experience (Nice-to-Have, Not Required):

• Worked in corporate or professional service environments
• Supported C-level executives or founders remotely
• Background in luxury retail, property development, or international logistics