Purchasing Operations Specialist

4 days ago

Taguig, National Capital Region, Philippines Knoll Ridges Consultancy, Inc. Full time ₱600,000 - ₱800,000 per year

Process Design & Optimization

  • Analyze current purchasing processes to identify gaps, inefficiencies, and areas for improvement. Collaborate with the Business Process Manager/Owner and Business Stakeholders to implement solutions that enhance process efficiency.
  • Act as a liaison between the purchasing team and other departments to facilitate smooth process transitions.
  • Assist to implement optimized to-be process flows, controls, and documentation
  • Assist to maintain and update standard operating procedures (SOPs), process maps, and work instructions to ensure compliance and clarity in procurement processes.
  • Support ERP-related process changes and integration with tools like Ariba, Fieldglass, and GTS
  • Assist in designing, implementing, and executing the Purchase Order cleanup and maintenance process.

Tool Management & Optimization

  • Support the management and optimization of purchasing tools, ensuring they are utilized effectively by the team
  • Provide training and support to purchasing teams on the effective use of tools to maximize efficiency and compliance.
  • Work with IT and system vendors to troubleshoot, update, and enhance purchasing platforms and tools as necessary.
  • Monitor tool performance, address issues, and drive automation to improve purchasing and procurement outcomes.
  • Assist in organizing training sessions for End Users, Purchasing teams on process compliance and tool usage

Policy Development & Enforcement

  • Support to communicate and train relevant teams on policy changes, ensuring widespread adoption and adherence.

Data & Performance Analytics

  • Support to Track, analyze, and report key performance indicators (KPIs) to measure the effectiveness of purchasing processes, tools, and governance (e.g. purchasing cycle time, purchase requisition/order quality, catalog coverage).
  • Support to develop and maintain dashboards and reports in collaboration with IT and analytics teams to monitor purchasing performance.
  • Leverage data insights to make informed decisions and provide recommendations for continuous improvement.

Training & Stakeholder Engagement

  • Act as a subject matter expert (SME) on purchasing processes, tools, and governance frameworks, providing guidance and support to operational purchasing teams and stakeholders.
  • Conduct regular training sessions to improve team proficiency in governance, compliance, and tool optimization.
  • Collaborate with cross-functional teams to ensure smooth process transitions and the integration of purchasing tools.

Project Involvement

  • Support purchasing-related projects, deliver purchasing process related actions ensuring project timelines, objectives, and deliverables are met.
  • Coordinate across global and regional teams to align purchasing policies, processes, and governance frameworks.
  • Assist to manage change initiatives related to the implementation of new purchasing processes or systems.

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