Billing and Collection Officer

2 days ago

Quezon City, National Capital Region, Philippines Phoenix Stone Enterprises Full time ₱400,000 - ₱600,000 per year

The BILLING & COLLECTION OFFICER is responsible for ensuring the accurate and timely preparation, issuance and monitoring of customer invoices, as well as the efficient collection of receivables. This position plays a vital role in maintaining the company's cash flow stability, financial accuracy and client satisfaction by implementing billing and collection systems and ensuring proper coordination with other departments and clients.

Job Description:

BILLING OFFICER

  • Prepare, review and issue accurate and complete billing statements, invoices and other supporting documents based on sales, deliveries or contracts.
  • Ensure all invoices are supported with proper documentation such as delivery receipt, sales orders and purchase orders.
  • Encode and maintain billing information in the company/s accounting software or system.
  • Verify customer accounts, billing details and contract terms are sent to clients on time.
  • Coordinate with Sales, Operations and Accounting teams to resolve billing discrepancies.
  • Maintain organized records of all billing transactions and ensure proper filing of invoices and related documents.

COLLECTION OFFICER

  • Monitor and follow-up on outstanding accounts receivables from clients and customers.
  • Prepare aging report and perform regular reconciliation of accounts to ensure accuracy.
  • Communicate professionally with clients regarding payment reminders, collection notices and billing concerns.
  • Addressing any issues or discrepancies related to collection of payments and working closely to resolve them in a timely manner.
  • Coordinate with the Finance Manager regarding delinquent accounts and recommend necessary collection actions.
  • Issue official receipt and record payments in the accounting system upon receipt.
  • Maintain proper documentation of all collection activities and ensure confidentiality of client information.
  • Collaborate with the management to develop and implement effective strategies for maximizing cash flow and reducing bad debt.
  • Assist in preparing reports related to collections, account status and cash flow as required.

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