Project Administration Assistant

2 weeks ago

Clark Freeport Zone Pampanga Philippines JOBS360 Full time ₱104,000 - ₱130,878 per year

Roles and Responsibilities

  • Invoice Coding (Multiple Projects)
  • Review and verify invoices, ensuring the date, invoice number, biller details, quantity, description and receipt of goods align with project documentation (e.g., site diaries, purchase orders)
  • Confirm with Site goods have been received, work has been completed
  • Confirm quantities and rates against purchase orders or related project correspondence
  • Accurately assign project-specific codes to invoices, ensuring proper allocation to the correct project, budget line, and cost category
  • Generate purchase orders where necessary, ensuring all invoices are correctly coded and ready for approval
  • Submit batches of invoices to the relevant Contracts Administrator (CA) for review and approval
  • Check and escalate errors when relevan
  • Report on areas for improvement.

Skills and Qualifications:

  • Strong attention to detail and accuracy in invoice coding across multiple projects.
  • Exceptional organizational and time-management skills to handle coding and financial tasks across several projects simultaneously.
  • Proficiency in using Procore or similar project management systems.
  • Excellent communication and collaboration skills with the ability to work across teams and projects.
  • Previous experience in construction administration is preferred, but not required.

Work Setup:

  • Onsite: Philexcel, Clark
  • Hours: Monday to Friday, 6:00 AM - 3:00 PM

  • Administrative Assistant

    6 days ago

    Clark Freeport Zone, Pampanga, Philippines Beepo Inc. Full time ₱25,000 - ₱60,000 per year

    Remote | Day ShiftCompetitive Total Rewards (Compensation, Allowance, HMO, and Paid Time Off)Company Provided EquipmentDiscover your 100% YOU with Beepo Position: Administrative Assistant | AustralianLocation: Central LuzonWork setup & shift: Remote | Day ShiftWhat's in it for you?Competitive Total Rewards (Compensation, Allowance, HMO, and Paid Time...

  • Administrative Assistant

    2 weeks ago

    Clark Freeport Zone, Pampanga, Philippines Omada One Inc Full time ₱1,200,000 - ₱2,400,000 per year

    JOIN OUR TEAMAre you the one who thrives on collaboration, who believes in the power of teamwork to achieve extraordinary results? If the answer is yes, then we invite you to experience the difference of being part of Omada OneAt Omada One, we don't just work; we collaborate, innovate, and celebrate success as a team. We understand that true excellence is...

  • Document Controller/Project Administrator

    24 hours ago

    Clark Freeport Zone, Philippines Shore360, Inc Full time ₱720,000 - ₱840,000 per year

    Document Controller/Project Administrator - Project BasedHMO upon hireMorning ShiftClark Office-basedRole Overview:We are searching for a phenomenal Project Administrator - Document Controller for a 12-month contract role (with the opportunity for extension). Based in our Clark Studio, the successful candidate will know their way around quality control,...

  • Payroll Administrator

    2 weeks ago

    Clark Freeport Zone, Pampanga, Philippines MVP Asia Pacific Inc. Full time

    MVP Asia Pacific Inc. is a leading outsourcing company located in the Clark Freeport Zone, Pampanga, Philippines. We were founded with the mission to connect highly skilled offshore professionals with businesses of all sizes across the globe—helping our clients scale with speed and excellence.At MVP, we foster a culture of professionalism, innovation, and...

  • Events and Marketing Administrator

    2 weeks ago

    Clark Freeport Zone, Pampanga, Philippines Beepo Inc. Full time ₱900,000 - ₱1,200,000 per year

    Discover 100% YOU as an Events and Marketing Administrator Apply now**Position: Events and Marketing Administrator | Project BasedLocation: Central LuzonWork setup & shift: Remote | Night Shift  What's in it for you?**Competitive Total Rewards (Compensation, Allowance, HMO, and Paid Time Off)Employee Referral ProgramWork Life BalanceYour RoleAs an Events...

  • AI-Powered Web Developer

    1 week ago

    Philippines Project Assistant Full time ₱90,000 - ₱120,000 per year

    Project Assistant is a dynamic, primarily Philippine-based digital agency with a global footprint, collaborating across five continents to deliver innovative web solutions for US startups and enterprises. We specialize in full-stack web applications, custom WordPress development, and Shopify e-commerce, having successfully delivered over 300 projects that...

  • Lead Project Coordinator

    5 days ago

    Clark Freeport Zone, Pampanga, Philippines MVP Asia Pacific Inc. Full time ₱250,000 - ₱500,000 per year

    MVP Asia Pacific Inc. is a leading outsourcing company located in the Clark Freeport Zone, Pampanga, Philippines. We were founded with the mission to connect highly skilled offshore professionals with businesses of all sizes across the globe—helping our clients scale with speed and excellence.At MVP, we foster a culture of professionalism, innovation, and...

  • Technical Account Manager

    1 week ago

    Philippines Project Assistant Full time ₱40,000 - ₱60,000 per year

    Company OverviewProject Assistant is a premier, mostly Philippine-based digital agency (we're a bit global with different folks working together across 5 continents), empowering US startups and enterprises with cutting-edge web solutions. Specializing in full-stack web applications, custom WordPress development, Shopify e-commerce, we've delivered 300+...

  • Finance and Admin Assistant

    1 week ago

    Clark Freeport Zone, Pampanga, Philippines FIT BUSINESS SERVICES INC Full time ₱400,000 - ₱600,000 per year

    Position OverviewWe are seeking a highly organised and detail-oriented Admin and Finance Assistant to support our team. This full-time role is critical to ensuring the smooth operation of functions across multiple departments. The successful candidate will work remotely and collaborate closely with the Managing Director, Projects Manager, and Engineering...

  • Travel Administrator

    5 days ago

    Clark Freeport Zone, Pampanga, Philippines TRT Shared Services, OPC Full time ₱30,000 - ₱60,000 per year

    Overview:The Travel Administrator is responsible for coordinating travel arrangements for all TRT personnel globally.Key Deliverables:· The Travel Administrator is responsible for the following:· Accurate, cost-efficient, and timely booking of travel arrangements for TRT's employees globally.· 100% accurate bookings upon travel requests, as approved by...