hr assistant

21 hours ago

San Fernando, Central Luzon, Philippines Filweb Asia Inc. Full time $20,000 - $40,000 per year

HR Assistants play a vital support role within the Human Resources department of an organization. Their responsibilities often involve a mix of administrative, clerical, and employee-facing tasks. Here's a breakdown of common HR Assistant job responsibilities:

1. Administrative Support:

  • Maintaining accurate and up-to-date human resource files, records, and documentation (both physical and digital).

  • Entering and updating data in HR databases (HRIS/HRMS).

  • Handling administrative tasks for the HR department, such as managing emails, scheduling meetings, and maintaining calendars.

  • Preparing HR-related reports and presentations.

  • General clerical support, such as filing, scanning, and organizing documents.

2. Recruitment and Onboarding Assistance:

  • Assisting with the recruitment process, including posting job openings on various platforms.

  • Reviewing resumes and applications.

  • Coordinating communication with candidates and scheduling interviews.

  • Assisting with background checks and reference checks.

  • Preparing new hire paperwork and logistics.

  • Conducting or assisting with new employee orientation and onboarding sessions.

  • Setting up new hires in internal systems.

3. Employee Records and Information Management:

  • Maintaining employee records, including personal information, contracts, performance evaluations, attendance, and leave.

  • Tracking employee attendance, vacation, and sick days.

  • Responding to frequently asked questions from employees regarding standard policies, benefits, and HR processes.

  • Referring more complex questions or issues to appropriate senior-level HR staff or management.

4. Payroll and Benefits Support:

  • Assisting with payroll processes, including collecting and checking billed hours, calculating overtime, and ensuring compensation is accurate.

  • Managing compensation and benefits documentation.

  • Assisting employees with benefits-related inquiries and helping to process benefit enrollments.

  • Resolving payroll errors and responding to related queries.

5. Employee Relations:

  • Assisting in addressing employee concerns and helping to foster positive relationships within the workplace.

  • Helping to resolve minor employee issues or disagreements.

  • Supporting the implementation of HR policies and procedures.

6. Training and Development:

  • Coordinating and organizing training sessions, workshops, and other employee development programs.

  • Assisting with preparing training materials.

7. Compliance:

  • Ensuring that HR practices comply with local and federal labor laws and company policies.

  • Assisting with audits of employee records.

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