Executive Assistant

2 days ago

Manila, National Capital Region, Philippines ELITE BUSINESS SOLUTIONS Full time ₱1,500,000 - ₱2,500,000 per year

he Executive Assistant (EA) provides comprehensive support to the Chief Commercial Officer and senior leadership team while also supervising a small team of administrative staff to ensure smooth office and operational efficiency. The EA plays a critical role in coordinating executive activities, managing confidential information, and ensuring seamless communication across all levels of the retail organization.

Key Responsibilities:

Executive Support

  • Manage executive calendars, meetings, and travel arrangements.
  • Prepare executive-level reports, presentations, and correspondence.
  • Handle sensitive and confidential information with discretion.
  • Serve as a liaison between executives and internal/external stakeholders.

Supervisory Duties

  • Oversee the performance and workload of administrative staff (e.g., office assistants, coordinators).
  • Assign and monitor tasks to ensure timely and accurate completion.
  • Train, mentor, and evaluate staff performance, providing guidance and corrective actions when needed.
  • Implement office procedures and ensure compliance with company policies.

Retail Operations & Project Support

  • Coordinate with store managers and department heads to gather updates and provide executive instructions.
  • Support retail initiatives such as promotional campaigns, events, and store openings.
  • Monitor and consolidate sales, inventory, and performance reports for executive review.

Administrative & Communication Management

  • Draft and review company announcements, memos, and business communications.
  • Organize board meetings, management meetings, and other executive gatherings, including agenda preparation and minutes.
  • Ensure proper documentation, filing systems, and workflow processes are maintained.

Qualifications

  • Bachelor's degree in Business Administration, Management, or related field.
  • Minimum
    5 years of experience
    as an Executive Assistant, including at least
    2 years in a supervisory role
    .
  • Background in retail, FMCG, or a fast-paced business environment preferred.
  • Proficient in MS Office Suite (Word, Excel, PowerPoint) and digital collaboration tools.
  • Strong organizational, leadership, and communication skills.
  • Ability to manage multiple priorities and work under pressure with minimal supervision.
  • High level of integrity, professionalism, and confidentiality.

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