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Project Coordinator

2 weeks ago

Manila, National Capital Region, Philippines Thales Full time $40,000 - $60,000 per year
RESPONSIBILITIES:
  • Provide administrative support for multiple projects involving hardware deployment, software support services and lifecycle support.
  • Data management - maintain a customer records and file management system for each project including correspondence and project documents (PLM, IPESA & PIDI), in accordance with data management processes.
  • Create and maintain the Project Data Repository for each project ensuring alignment with Chorus 2.0 requirements, the contract and the company needs as reflected in the approved PDR template.
  • Coordinate the preparation, quality assurance, registration, and delivery (dispatch/email) of project artefacts (documents/correspondence) to customers, co-contractors, subcontractors and suppliers in a timely and high-quality manner.
  • Assistance with the production of regular Dashboards, Metrics, Project Status Reports, and CSR reports.
  • Participation in and minute taking for, department, team, project, project review (MPR & QPR) and customer meetings.
  • Prepare and/or edit meeting minutes, presentations, tables and reports.
  • Assist with the co-ordination of project and contract related travel arrangements (domestic and international) as required.
  • Assist with the reconciliation of all project and contract related travel costs (domestic and international) as required.
  • Prepare and process Purchase Requisitions and receipts for department and project procurements in the purchase order system.
  • Co-ordinate business functions, including formal invitations, catering, venue and equipment arrangements.
  • Fax, photocopy, bind and distribute documents as required (correspondence, training materials, meeting documents and other project deliverables).
  • Co-ordinate client/customer visits, including accommodation, catering, external activities, venue and equipment arrangements (as required).
  • Ensuring a 'value added' approach to the department's responsibilities at all times.
  • Maintaining an exceptionally strong customer focus and delivering the right items/outcomes, on time, and on budget, to tight project schedules when required.
  • Ensuring project databases are always maintained up to date.
CHALLENGES:
  • Complexity in Air Traffic Control Systems
  • Balancing competing priorities and workload
REQUIREMENTS:
  • Experience in complying with all relevant company Health, Safety and Environmental (HSE) policies and framework and work practices with the intent of preventing or minimizing accidental exposures to self, colleagues, visitors and/or the environment and to always ensure safe work practices.
  • Must be a graduate of Bachelor`s Degree in Business Administration or relevant course
  • Previous Project Administration, correspondence, Configuration Management and travel organization experience desirable.

Thales