Admin Assistant

2 weeks ago

Mandaluyong City, National Capital Region, Philippines Filinvest Group Full time

Responsible in monitoring the movement of assets and maintaining the facilities of site offices. Other responsibilities are processing of billing payments such as telecom, utility, and power, maintenance of facilities and company vehicle, assets and furniture inventory and other job-related tasks under Corporate Administration.

DUTIES AND RESPONSIBILITIES

ASSETS AND SUPPLIES MONITORING

  • Monitor and assists in assets and supplies movements such receiving transferring and returning to accountable employee.
  • Process the repair, selling, and disposal of assets and supplies
  • Generate monthly reports to update the monitoring of assets and supplies

MODEL UNITS/SHOWROOM INVENTORY

  • Schedule inventory of model units, showroom, and clubhouse
  • Monitor movements of model units, clubhouse, and technical and marketing office movable items
  • Ensure proper turnover of items to Subdivision Administrator, Project Engineer and/or Project Development
  • Participate in the inspection of model units or showroom
  • Update database to generate the total amount of all acquired items

VEHICLE AND FACILITIES MAINTENANCE

  • Process repair and/or disposal of company vehicle
  • Process renewal or registration of company vehicle and car plan
  • Facilitate insurance claims for vehicular accidents
  • Monitor the compliance of Company Vehicle Utilization Policy

BILLING

  • Process site billing including telephone, courier, utility, repair and power
  • Monitor and record check payment of all utility payments
  • Ensure with the concerned department any unusual call from telco billings

TECHNICAL COMPETENCIES AND SKILLS

  • Proficient in Microsoft Word and Excel
  • Can work within deadlines
  • Has strong stress management
  • People Skills
  • Has customer service attitude

EDUCATION, TRAININGS, LICENSES REQUIRED

  • Any 4 - year business course
  • At least 1 yr work experience

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