Executive Assistant

1 day ago

Pasig, National Capital Region, Philippines GD Prime Property Management Corporation Full time $40,000 - $80,000 per year

Key Responsibilities:

1. Executive Support:

  • Provide high-level administrative support to executives, including calendar management, meeting coordination, and travel arrangements.

  • Prepare and organize agendas, minutes, and presentations for meetings.

2. Communication Management:

  • Serve as the primary point of contact between executives and internal/external stakeholders.

  • Manage incoming correspondence, prioritizing responses and facilitating communication flow.

3. Project Coordination:

  • Assist in coordinating special projects, ensuring timelines are met and resources are allocated appropriately.

  • Track project progress and report updates to executives, helping to identify potential challenges.

4. Document Preparation:

  • Draft, edit, and proofread various documents, including reports, memos, and presentations.

  • Maintain accurate records and filing systems, ensuring all documents are easily accessible.

5. Client and Vendor Relations:

  • Develop and maintain professional relationships with clients, tenants, and vendors to enhance communication and service delivery.

  • Coordinate meetings and events with external stakeholders as needed.

6. Financial Assistance:

  • Support financial tasks, including budget tracking, invoice processing, and financial report preparation.

7. Research and Analysis:

  • Conduct research as needed to support decision-making and strategic initiatives.

  • Analyze data and provide insights to assist with project recommendations and proposals.

8. Office Management:

  • Oversee office supplies and inventory, ensuring that the office is well-stocked and organized.

  • Maintain a clean and conducive working environment for executives and their teams.

9. Confidentiality and Discretion:

  • Handle sensitive information with the utmost confidentiality and professionalism.

  • Demonstrate discretion in all communications and decision-making processes.

10. Team Collaboration:

  • Work collaboratively with other administrative staff and departments to ensure smooth office operations.

  • Participate in meetings to provide updates, share ideas, and assist in team objectives.

Qualifications:

  • Bachelor's degree in Business Administration, Management, or a related field is preferred.

  • Proven experience as an Executive Assistant or in a similar role (3-5 years), particularly in property management or real estate.

Preferred Skills:

  • Exceptional organizational and time management skills, with the ability to prioritize effectively.

  • Strong written and verbal communication skills to liaise with various stakeholders.

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with property management software.

  • Problem-solving aptitude and attention to detail.

  • Strong interpersonal skills with a professional demeanor.

Working Conditions:

  • Primarily office-based during standard business hours, with potential flexibility for evening or weekend events as needed.

  • Fast-paced working environment requiring adaptability and agility in response to changing priorities.

Benefits:

  • Competitive salary and comprehensive benefits package, including health insurance, and paid time off.

  • Opportunities for professional development and career advancement.

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