Executive Assistant

4 hours ago

Pasig, National Capital Region, Philippines CMT Holdings Inc Full time ₱900,000 - ₱1,200,000 per year

Job Title: Executive Assistant

Location: Ortigas, Pasig City

Employment Type: Full-Time Department: Executive Office

Reports To: Executives

Job Summary

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The ideal candidate will be a trusted partner who can anticipate needs, manage complex schedules, and ensure smooth day-to-day operations of the executive office. This role requires exceptional communication skills, discretion, and the ability to thrive in a fast-paced environment.

Key Responsibilities

  • Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
  • Act as the primary point of contact between executives and internal/external stakeholders.
  • Prepare, review, and edit correspondence, reports, and presentations.
  • Coordinate and support executive meetings, including agenda preparation, minutes, and follow-up actions.
  • Handle confidential information with the highest level of professionalism and discretion.
  • Assist with project management, research, and preparation of briefing materials.
  • Monitor and prioritize incoming communications (emails, calls, requests).
  • Support expense reporting, budget tracking, and invoice processing.
  • Represent executives in a professional manner, fostering positive relationships across the organization.
  • Anticipate executive needs and proactively address operational or administrative challenges.

Qualifications

  • Bachelor's degree in Business Administration, Communications, or related field (preferred).
  • 2 to 5 years of experience as an Executive Assistant, Administrative Assistant, or similar role.
  • Strong organizational and time-management skills with the ability to multitask effectively.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Teams, Zoom, Slack).
  • High level of discretion, integrity, and professionalism.
  • Ability to work independently and exercise sound judgment.

Preferred Skills

  • Experience supporting C-level executives in a corporate environment.
  • Strong problem-solving and decision-making abilities.
  • Project management or event coordination experience.
  • Flexibility to adapt to changing priorities and schedules.

What We Offer

  • Competitive salary and benefits package.
  • Opportunities for professional growth and career advancement.
  • A collaborative and supportive work environment.
  • Exposure to strategic decision-making and executive-level operations.

Job Types: Full-time, Permanent, Fresh graduate

Benefits:

  • Company events
  • Health insurance
  • Opportunities for promotion
  • Paid training
  • Pay raise
  • Promotion to permanent employee

Work Location: In person

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