Admin and Leasing Assistant

1 day ago

Cebu City P, Philippines Evbahare, Inc. Full time ₱150,000 - ₱250,000 per year

Job Title: Admin and Leasing Assistant

Reports to: Admin and Leasing Officer / Operations Manager

Department: Administration and Leasing

Location: Paseo Arcenas, Banawa, Cebu City

Employment Type: Full-time

Job Summary:

The Admin and Leasing Assistant provides administrative and operational support to the Admin and Leasing Department. This position is responsible for assisting in the preparation and processing of lease agreements, maintaining tenant records, coordinating with contractors and tenants, and ensuring smooth day-to-day administrative operations within the property or office.

Key Responsibilities:Leasing Support:

  • Assist in the preparation, review, and processing of lease proposals, contracts, and renewals.
  • Maintain accurate and updated records of tenants, lease agreements, and payment schedules.
  • Handle inquiries from prospective tenants, provide property information, and schedule site visits.
  • Coordinate move-in and move-out procedures and ensure proper documentation.
  • Monitor compliance of tenants with lease terms and property policies.
  • Support in the collection and monitoring of rental payments and other charges.
  • Prepare monthly leasing reports and occupancy updates.

Administrative Support:

  • Provide general administrative support such as filing, documentation, and correspondence.
  • Prepare and track purchase requests, expense reports, and petty cash liquidation.
  • Coordinate with suppliers, service providers, and contractors for repairs, maintenance, and other operational needs.
  • Maintain inventory of office supplies, keys, and property materials.
  • Assist in organizing meetings, preparing minutes, and monitoring action items.
  • Ensure compliance with company policies, procedures, and relevant regulations.

Customer Relations and Coordination:

  • Serve as the first point of contact for tenants and visitors, addressing inquiries and concerns promptly and professionally.
  • Coordinate with accounting, maintenance, and security departments to ensure timely resolution of tenant requests and concerns.
  • Support in the implementation of tenant engagement programs and property-related events.

Qualifications:

  • Bachelor's degree in Business Administration, Property Management, Real Estate Management, or related field.
  • At least 1–2 years of experience in administrative or leasing work (real estate, property management, or commercial leasing preferred).
  • Excellent communication and interpersonal skills.
  • Strong organizational skills with keen attention to detail.
  • Proficient in MS Office (Word, Excel, PowerPoint) and familiar with database management.
  • Ability to handle confidential information with integrity and professionalism.
  • Can work independently and collaboratively in a fast-paced environment.

Core Competencies:

  • Customer service orientation
  • Time management and multitasking
  • Problem-solving and initiative
  • Accuracy and attention to detail
  • Professional communication
  • Team collaboration

Job Types: Full-time, Fresh graduate

Work Location: In person

  • Lease Admin Assistant

    5 days ago

    Makati City, National Capital Region, Philippines Ayala Land Malls, Inc Full time ₱900,000 - ₱1,200,000 per year

    As a Lease Admin Assistant, you will be responsible in handling the following:Provides lease administration and management of all accounts in the mallEnsures all Leasing-related policies, programs, projects, and processes are effective, efficient, and aligned with the established policies, targets, local, mandatory/statutory standards as well as overall...

  • Leasing and Admin Senior Associate

    1 week ago

    Cebu City, Central Visayas, Philippines Ayala Land Estates Full time ₱900,000 - ₱1,200,000 per year

    We're Hiring : Leasing and Admin Senior AssociateJob DescriptionThe Leasing and Admin Senior Associate is tasked to lead in the leasing efforts for The CityFlats Cebu Business Park covering 70 hostel units and 1,288 dorm bedsKey ResponsibilitiesLease out dorm and hostel inventory and achieve target occupancyDevelop leasing and marketing strategyMaintain...

  • Property Management Admin Coordinator

    3 weeks ago

    Cebu City, Philippines Admin 24 Seven Full time

    Location Onsite – JDN, Mandaue City, Cebu About the Role We are looking for a highly organized and proactive Admin Coordinator to support the Property Management Department of a major Australian property group. This role involves preparing draft leasing documentation, coordinating invoicing, compliance systems, plant registrations, contractor onboarding,...

  • Leasing and Lease Admin Supervisor

    1 day ago

    Lucena City, Calabarzon, Philippines PACIFIC MALL CORPORATION Full time ₱250,000 - ₱500,000 per year

    The Leasing and Lease Admin Supervisor is mainly responsible for generating budgeted mall revenues by achieving occupancy targets, ensuring excellent collection efficiencies and by managing lease contracts and other pertinent documents of all tenants.QUALIFICATIONS:• Graduate of any business-related course (management, marketing, economics )• Must have...

  • Property Management Admin Assistant

    2 weeks ago

    Cebu City, Philippines Cloudstaff Full time

    Overview On-site - Cebu 1-3 Yrs Exp Bachelor Full-time We're Hiring: Property Management Admin Assistant! Role Property Management Admin Assistant Work Arrangement Work from Office Schedule Morning shift Reports To Property Manager / Head of Property Management Key Responsibilities Prepare lease documentation and management agreements Generate CMA reports...

  • Lease Admin Analyst

    1 week ago

    Makati City, National Capital Region, Philippines CBRE Full time ₱900,000 - ₱1,200,000 per year

    Lease Admin AnalystJob ID238019Posted17-Sep-2025Service lineGWS SegmentRole typeFull-timeAreas of InterestProperty ManagementLocation(s)Makati City - National Capital Region - PhilippinesAbout the Role:As a CBRE Lease Administration Analyst, you will be responsible for conducting reconciliations for small to medium-sized clients to ensure operating expenses...

  • Lease Assistant

    7 days ago

    Cebu City, Central Visayas, Philippines Robinsons Land Corp Full time ₱150,000 - ₱250,000 per year

    DepartmentNorth Tacloban- Lease ManagementJob posted onSep 19, 2025Employment typeProbationaryThe Lease Assistant provides administrative support to the Lease Department of the mall. They maintain proper documentation of tenants and their transactions, as well as coordinate with tenants regarding any concerns.Qualifications:Must possess at least a...

  • Assistant Leasing Manager

    1 day ago

    Legazpi P, Philippines LCC Group of Companies - Elite Best Choice Cuisine Inc. Full time ₱400,000 - ₱800,000 per year

    Key ResponsibilitiesLead the Leasing Operations team, driving strategy and execution to achieve leasing objectives aligned with overall business goals.Oversee leasing processes for residential or commercial properties, ensuring occupancy targets are met while fostering positive tenant relationships.Develop and implement marketing strategies to attract...

  • Leasing Admin Associate

    1 day ago

    Paranaque City, Calabarzon, Philippines Anchor Land Holdings Inc. Full time ₱300,000 - ₱450,000 per year

    DUTIES & RESPONSIBILITIES:Assists in the preparation of lease proposals, lease contracts, or any documents required by the departmentOrganize and schedule appointmentsPlan meetings and take detailed minutesHandles incoming and outgoing communications, write and distribute email, correspondence memos, letters, faxes and forms, including transmittals and...

  • Real Estate Virtual Assistant

    3 days ago

    Mandaue City P, Philippines Admin 24 seven Full time ₱30,000 - ₱60,000 per year

    About the RoleWe are seeking a detail-oriented and organised Real Estate Administrative Assistant – Agent Support to join our real estate team. This office-based role requires excellent communication skills, strong attention to detail, and the ability to manage multiple tasks efficiently. You will handle various administrative tasks, including data entry,...