Property Management Admin Assistant

3 weeks ago

Cebu City, Philippines Cloudstaff Full time

Overview

On-site - Cebu 1-3 Yrs Exp Bachelor Full-time

We're Hiring: Property Management Admin Assistant

Role

Property Management Admin Assistant

Work Arrangement

Work from Office

Schedule

Morning shift

Reports To

Property Manager / Head of Property Management

Key Responsibilities
  • Prepare lease documentation and management agreements
  • Generate CMA reports
  • Monitor and follow up on rental arrears
  • Prepare and audit inspection reports
  • Draft and send notices/emails including strata notices
  • Process and review tenant applications
  • Assist in preparing property-related reports and documentation
  • Provide additional admin support as required by property managers
  • Assist Property Management with the day-to-day operations and tenant relations through the coordination of tenant requests and administration of maintenance services
  • Answer and route phone calls from tenants and vendors to the appropriate contact within Property Management and/or dispatch personnel based on immediate needs
  • Provide tenants and vendors with assistance in all aspects of scheduling building maintenance, communicating building procedures, and supplying general building information
  • Maintained a highly organized filing system for leases, tenants, insurance certificates, vendors, buildings, drawings, contracts, and POs
  • Assist with the coordination of rent/lease collections
Qualifications
  • 1–2 years’ experience in Australian real estate/property admin
  • Proven experience as a Virtual Assistant in the real estate or property management industry
  • Strong knowledge in Australian Property Management
  • Proficiency in real estate systems (Property Tree, Property Me IRE, Agent Box, Vault)
  • 1-3 years administrative experience in a commercial leasing office environment
Working Location

4th Floor, Pioneer House Cebu, Cardinal Rosales Corner Panglao Street, Cebu Business Park, Pioneer House Cebu. Pioneer House Cebu, Cardinal Rosales Corner Panglao Street, Cebu Business Park, 6000 Cebu City, Cebu, Cardinal Rosales Ave, Cebu City, 6000 Cebu, Philippines

If the position requires you to work overseas, please be vigilant and beware of fraud. If you encounter an employer who has the following actions during your job search, please report it immediately: withholds your ID; requires you to provide a guarantee or collects property

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