Executive Assistant

Position Title: Executive Assistant

Work Set Up: On-Site

Schedule: 9:00 PM to 6:00 AM PH Time

Job Location: Clark Outsourcing - Building 35 Philexcel Business Park, Clark Pampanga

Quick Rundown:

We are looking for a highly organized and proactive Executive Assistant to provide direct support to our President and Founder. This role combines personal and professional executive assistance with light social marketing and fundraising support. The ideal candidate is detail-oriented, adaptable, and motivated to help a faith-driven organization thrive.

What You'll Do:

Executive Support

• Provide comprehensive EA support to the CEO, including scheduling, travel coordination, and logistics
• Be available during working hours for urgent requests

Calendar & Travel Management

• Manage multiple calendars, organize meetings, and ensure alignment of priorities
• Book and coordinate domestic and international travel, lodging, and itineraries

Email & Communications

• Monitor and organize inboxes, flagging urgent matters and ensuring timely follow-ups
• Handle inquiries from Psychology Today and website chat boxes
• Act as first-line support for inbound calls via the 800 number system

Operations & SOPs

• Draft, update, and maintain Standard Operating Procedures (SOPs) for core processes
• Ensure consistency and efficiency in workflows

Social Marketing Support

• Assist with light social media posting, monitoring, and engagement
• Identify outreach opportunities and report to leadership

Fundraising Support

• Provide administrative assistance for campaigns supporting Bethlehem's Uganda school project
• Maintain donor records and track fundraising activities

What We're Looking For:

• Minimum 2 years of experience as an Executive Assistant, Administrative Assistant, or similar role
• Strong organizational, time management, and multitasking skills
• Proficiency in Google Workspace, Microsoft Office, and scheduling tools
• Excellent written and verbal communication skills in English
• Experience with social media platforms and light marketing tasks is an advantage
• Prior exposure to fundraising or nonprofit support is a plus
• Ability to work in alignment with the U.S. Eastern Standard Time
• Comfortable working in a mission-driven, Christian faith-based environment

Why You'll Love Joining the CO Fam

At Clark Outsourcing, we're redefining what it means to work in a BPO. This isn't your regular office setup - it's where careers flourish, friendships grow, and fun is always part of the deal. Our culture is unmatched (seriously, our team swears by it), and we promise you'll have to experience it yourself to believe it.

Here's what's in store for you:

Health and Welfare Benefits: HMO with prescription coverage, SSS, PhilHealth, Pag-IBIG, 13th-month pay, retirement benefits, and more.

Beyond Work: Enjoy our in-office swimming pool (lowkey flex), CO Club gaming lounge, CSR involvement through CO Stars, scholarship programs, and access to CO Academy for growth.

Travel Opportunities: We send at least 20 staff per year to visit our clients in the US, UK, and Australia, giving you international exposure and experience.

Leave Benefits: Paid holidays, Earned PTO on your first month, Wellness leave (no questions asked), plus special leaves like bereavement, parental leave, and Magna Carta leave.

Extra Perks: Salary loans up to PHP 1M (via BPI), CO Swag Bag, birthday and anniversary tokens, and our COol & flexible workplace.

Growth and Recognition: Yearly performance appraisals, career advancement programs, CO League events, and guidance from our amazing Coaches

At CO, it's not just about work - it's about loving where you work. Ready to experience the best workplace ever? We can't wait to welcome you to the team