Billing Assistant
16 hours ago
Billing Assistant – Job Description
Position Overview
The billing assistant supports the billing department by preparing invoices, verifying billing data, maintaining records, and ensuring accurate and timely billing transactions. The role requires attention to detail, strong organizational skills, and the ability to coordinate with various departments to ensure billing accuracy.
Key Responsibilities
Billing Preparation
- Assist in preparing and issuing invoices based on completed services, purchase orders, or contracts.
- Review billing documents for completeness and accuracy before processing.
- Encode billing details into the system (ERP, accounting software, or spreadsheets).
Documentation & Record Management
- Maintain and organize billing records, supporting documents, and client files.
- Ensure all billing-related documents are complete, properly filed, and easily retrievable.
- Track billing schedules, due dates, and submission timelines.
Verification & Coordination
- Coordinate with operations, sales, or warehouse teams to validate billing data.
- Verify quantities, prices, project completion, and contract terms prior to invoicing.
- Assist in resolving discrepancies, incomplete documents, or unclear billing details.
Reporting & Monitoring
- Assist in generating billing summaries, aging reports, and monthly billing statements.
- Monitor submitted invoices and follow up on pending approvals when required.
- Provide weekly updates to the Billing Supervisor or Accounting team.
Customer & Internal Support
- Respond to basic inquiries regarding billing or invoice status.
- Coordinate with clients for submission, acknowledgment, or reissuance of invoices when needed.
- Support the billing team in audit preparation or internal reviews.
Qualifications
- Bachelor's degree or college level in Accounting, Business Administration, Finance, or any related field.
- Experience in billing, accounting, or administrative tasks is an advantage but not required.
- Proficient in MS Excel and basic accounting/billing tools.
- Strong organizational and data management skills.
- High attention to detail and accuracy.
- Good communication and time-management skills.
Job Type: Full-time
Pay: From Php695.00 per day
Benefits:
- Paid training
Work Location: In person
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