Recruiting Operations Assistant

2 weeks ago

Legazpi, Bicol, Philippines MyCareer+ Full time $20,000 - $40,000 per year

We're looking for a sharp, dependable, and proactive Recruiting Operations Assistant to help keep our fast-moving hiring process on track. In this role, you'll provide essential support to recruiters—managing calendars, reviewing KPIs, organizing candidate data, sending outreach messages, and keeping our systems running smoothly.

This is an entry-level, fully remote role for someone comfortable with admin work, basic outreach, and staying highly organized in a fast-paced environment. Trustworthiness is key—you'll be handling sensitive candidate information and internal communications daily.

What You'll Do:

  • Support recruiters with interview scheduling, calendar coordination, and candidate follow-ups

  • Manage and update spreadsheets, trackers, and internal tools (including KPI trackers)

  • Send reminders to team members based on KPIs, deadlines, or pending actions

  • Post job openings and monitor applicant flow

  • Assist with candidate outreach via email, chat, and occasional cold calls

  • Monitor recruiting tools and software; report any system issues

  • Upload and organize training videos, onboarding files, and documentation

  • Handle confidential information with professionalism and discretion

Requirements

  • Excellent written and verbal English communication skills

  • Highly organized, self-motivated, and dependable

  • Comfortable managing multiple tasks in a fast-paced remote setting

  • Strong attention to detail when reviewing trackers and timelines

  • Able to follow up and send reminders without needing micromanagement

  • Familiar with tools like Google Suite, Calendly, Discord, Notion, Zoom, etc.

  • Available during U.S. business hours (night shift in your time zone)

  • Reliable internet connection and remote-ready workspace

Nice to Have:

  • Prior experience in admin, recruiting, or virtual assistance

  • Familiarity with KPIs, applicant tracking systems, or CRM tools

  • Comfortable making light outreach calls or follow-ups

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