Executive Administrative Assistant

2 weeks ago

Manila, National Capital Region, Philippines Qubel Full time ₱1,200,000 - ₱2,400,000 per year

PEA License No. M

About the Company:

An emerging fintech company focused on delivering accessible financing solutions to small and medium-sized enterprises. Founded in 2023, it was established to help bridge the persistent credit gap faced by many growing businesses across the country. The company blends international best practices with deep local insights and is driven by strong values—responsibility, transparency, and client focus. It offers a structured environment where purpose meets performance, supporting entrepreneurs and enabling sustainable growth.

About the Role

The Executive Administrative Assistant will support the C-Level executives while ensuring the smooth day-to-day operations of the office. This role will act as a strategic partner to leadership, a key liaison across teams and stakeholders, and the go-to person for ensuring an efficient and well-managed work environment.

Key Responsibilities:

Executive Support

  • Provide comprehensive administrative support to C-Level executives, including calendar management, scheduling, travel arrangements, and correspondence.
  • Act as the primary liaison between executives and internal/external stakeholders, ensuring effective communication and timely follow-through.
  • Coordinate and manage special projects, research, and presentations on behalf of executives.
  • Prepare agendas, organize materials, document meeting minutes, and track action items for timely execution.
  • Support strategic planning by assisting with goal-setting, progress tracking, and identifying opportunities for operational improvements.
  • Handle highly confidential information with discretion and professionalism.

Office Management

  • Oversee day-to-day office operations, ensuring a well-organized, efficient, and productive workplace.
  • Manage office supplies, equipment, and vendor relationships, including procurement and maintenance.
  • Coordinate with facilities and IT teams for smooth functioning of office systems.
  • Develop and maintain office policies and procedures to ensure compliance and efficiency.
  • Assist with HR-related functions such as onboarding new hires, coordinating training, and supporting company-wide initiatives.
  • Serve as the point of contact for employees regarding office logistics, policies, and administrative support.

Qualifications

  • Must be willing to work onsite in Makati City.
  • Bachelor's degree in Business Administration, Office Management, or related field preferred.
  • Proven experience as an Executive Assistant, Office Manager, or in a similar role, ideally within a fast-paced or growth-stage company.
  • Strong organizational and multitasking skills with the ability to prioritize effectively.
  • Excellent communication and interpersonal skills, with the ability to work with stakeholders at all levels.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools/software.
  • Strong problem-solving skills, attention to detail, and a proactive mindset.

  • Executive Administrative Assistant

    2 days ago

    Manila, National Capital Region, Philippines Teamficient Full time ₱3,456,000 - ₱4,608,000 per year

    Position Title: Executive Administrative AssistantLocation: RemoteEmployment Type: Full-TimeExperience Level: 3-5 YearsCompany: Teamficient - Salary Range: $800 - $1000 (Negotiable for highly experienced candidates)Work Schedule:Time Range: Between 7 AM – 7 PM CST (Graveyard shift)Working Hours: 9 hours per day (8 working hours + 1-hour break)Days Off: TBD...

  • Administrative Assistant

    1 week ago

    Manila, National Capital Region, Philippines A.C. Steel Industries, Inc. Full time ₱250,000 - ₱350,000 per year

    Company DescriptionA.C. Steel Industries, Inc. is a producer of high-quality galvanized iron sheets, purlins, galvanized pipes, and steel decking. Based in Naga City, Cebu, Philippines, the company serves the Visayas and Mindanao regions, providing durable steel products for various construction needs.Role DescriptionThis is an on-site full-time role for an...

  • Administrative Assistant

    1 week ago

    Manila, National Capital Region, Philippines Cathedral of Praise Full time ₱150,000 - ₱250,000 per year

    Company DescriptionCathedral of Praise is a Christian church with campuses across Metro Manila and branches worldwide. Founded in 1954 by Dr. Lester Sumrall, it was formerly known as the Manila Bethel Temple. The church is dedicated to serving Jesus Christ and spreading His message. Cathedral of Praise provides a welcoming community for worship and spiritual...

  • Senior Executive Administrative Assistant

    1 week ago

    Manila, National Capital Region, Philippines Speak Your Way To Cash Full time $18,000 - $24,000 per year

    Executive Administrator (Reports to CEO)- $1,500 - $2,000/Month USD Full TimeWe aren't looking for a basic assistant.We're looking for a strategic execution partner — a tech-savvy, detail-obsessed Executive Administrator who can keep pace with a CEO leading a fast-growing, mission-driven brand.At Speak Your Way To Cash, we've grown from zero to an Inc....

  • Administrative Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines Institute of AV Technology Full time ₱200,000 - ₱400,000 per year

    Company DescriptionIntegrated Systems Technologies Philippines, OPC (ISTP), originally established as a Music Recording Studio in 1998 in South Korea, has grown to become a competitive studio in the country. In 2007, the company moved to the Philippines, offering high-end facilities and world-class service for major clients locally and internationally. With...

  • Executive Assistant

    3 days ago

    Manila, National Capital Region, Philippines AvantePH Staffing and Consultancy Full time ₱40,000 - ₱60,000 per year

    We are looking for a highly organized and proactive Executive Assistant to provide high-level administrative support to senior executives of a company based in Manila. This role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.Key Responsibilities: Manage executive...

  • Administrative Assistant

    3 days ago

    Manila, National Capital Region, Philippines Directpath Management Consultancy Services, OPC Full time ₱240,000 - ₱480,000 per year

    Administrative Assistant (Independent Contractor)Remote – Philippines₱20,000 per month (contract-based)Full-Time | Immediate StartAbout the CompanyDirectpath Global Technologies (DGT) is a Managed Security Service Provider (MSSP) committed to helping organizations strengthen their cybersecurity posture through innovation and reliability. We are looking...

  • Executive Assistant

    3 days ago

    Manila, National Capital Region, Philippines 7d39b8ab-3e04-45db-a500-903fff1bf33f Full time ₱150,000 - ₱250,000 per year

    Company DescriptionWe suggest you enter details here.Role DescriptionThis is a full-time on-site role for an Executive Assistant based in Manila. The Executive Assistant will be responsible for managing schedules, coordinating meetings, handling correspondence, organizing and maintaining documents, and providing administrative support to senior executives....

  • Executive Assistant

    3 days ago

    Manila, National Capital Region, Philippines Virtual Assist Full time $35,840 - $40,320 per year

    Virtual Assist is looking for a highly skilled and motivated Executive Assistant to provide high-level administrative support to our executives. In this crucial role, you will manage schedules, coordinate meetings, handle communications, and assist with various strategic projects. Your attention to detail and ability to prioritize tasks will ensure our...

  • Executive Assistant

    3 days ago

    Manila, National Capital Region, Philippines Rippedboxstation Full time ₱250,000 - ₱500,000 per year

    Position: Executive AssistantNumber of hours: 20 hours/weekSchedule: EST/PSTTasks required:Create visually appealing and professional PowerPoint presentations for executive-level use.Assist with client billing, invoicing, and ensuring timely follow-ups on payments.Manage execution of contracts, NDAs, and other administrative documents.Maintain accurate...