Corporate Secretarial Services Officer

Master the Details, Drive Seamless Operations

Deliver precision and compliance in every document while enjoying the balance of a fulfilling career and personal time. Step into a role that lets you make a real impact in corporate governance-without sacrificing your personal time. Here, you'll enjoy the freedom of a permanent WFH setup, fixed day shifts, and weekends off, giving you the flexibility to focus on what matters most outside work.

Job Description

As a Corporate Secretarial Services Officer, you will oversee corporate secretarial functions and general administrative tasks, ensuring compliance with regulations while maintaining accurate records. You'll also coordinate with clients, manage ASIC requirements, and support smooth internal operations.

Job Overview

Employment type: Full-time

Shift: Day Shift

Work setup: Permanent WFH

Salary: PHP 35,000 to PHP 40,000

Exciting Perks Await

• Competitive Salary Package
• Permanent WFH arrangement
• HMO coverage with free dependent upon regularization
• Day shift schedule
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit )
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

The Qualifications We Seek

Skills / Knowledge / Experience

• Minimum of 1 year work experience in a similar role
• Excellent communication, interpersonal, and stakeholder management skills
• Demonstrated commitment to providing exceptional client service
• Strong organization skills, excellent attention to detail, and ability to manage conflicting priorities and deadlines
• Team player with a positive attitude and good work ethic
• Proficiency in information technology applications and software
• Ability to competently use Microsoft Word and Excel

Your Daily Tasks

Corporate Secretarial

• Prepare ASIC ad-hoc changes including Business Name Administration, Officeholder Changes, Name Changes, Application for Voluntary Deregistration of a Company, Application for ASIC Reinstatement, ASIC Request for Correction
• Maintain Shareholder registers including Allotment of Shares, Transfer of Shares, Cancellation of Shares, Share Redemptions, Share Buybacks, Subdivision of Shares, Conversion of Share Class, Return of Capital, Consolidations, Change of Beneficial Ownership
• Prepare pre-incorporation and post-incorporation documents for Company Registrations
• Prepare initial company set up in CAS360 including preparing ASIC Form 362
• Liaise with ASIC as and when required
• Manage all ASIC-related incoming mail
• Process Annual Company Statements
• Additional corporate secretarial tasks as required

General Administration

• Process client invoices in Xero
• Facilitate Xero subscription changes for clients and team members
• Lodge income tax returns, including coordinate tax lodgment extensions
• Manage audit insurance renewals and enquiries from internal and external stakeholders
• File documents to the document management system, adhering to filing guidelines
• Additional general administration tasks as required

About the Client

Our client is a trusted professional services firm providing expert corporate governance, compliance, and advisory solutions. With a focus on delivering tailored support for businesses of all sizes, they specialize in streamlining processes, maintaining regulatory compliance, and enabling clients to focus on growth. Their dedication to accuracy, professionalism, and long-term client success makes them a preferred partner for organizations seeking operational excellence.

Welcome to Emapta Philippines

Join a team that values camaraderie, excellence, and growth. Recognized as one of the Top 20 Dream Companies of Filipinos in 2024, Emapta stands proudly alongside industry giants, offering stability and exciting career opportunities. Your career flourishes here with competitive compensation, international clients, and a work culture focused on collaboration and innovation. Work with global clients across industries, supported by a stable foundation and like-minded professionals passionate about making an impact. We empower your success with opportunities for personal and professional development in an inclusive environment. Apply now and be part of the #EmaptaEra