Corporate Paralegal

1 day ago

Makati City, National Capital Region, Philippines Ocampo and Suralvo Law Offices Full time $40,000 - $60,000 per year

We are seeking a highly skilled and motivated Corporate Paralegal to join our team. As corporate paralegal, you will play a vital role in assisting our corporate teams/attorneys with various legal matters related to corporate secretarial services. Your responsibilities will primarily focus on supporting the legal team in drafting legal documents, conducting research, and ensuring compliance with corporate regulations. This position requires a strong understanding of corporate secretarial services and excellent organizational skills.

Responsibilities:

  • Assist all lawyers with corporate housekeeping matters;
  • Arrange all Securities and Exchange Commission (SEC) documents;
  • Attend filing and submission with SEC via SEC E-Fast Online Submission Tool (OST) and handle physical copy filings;
  • Secure corporate documents from the SEC;
  • Coordinate with Partners/Associates for the board and annual stockholders' meeting of clients and prepares board and stockholders meeting materials (Notice of meetings; agenda, proxy form, etc);
  • Assist lawyer for the Annual Stockholders' Meeting and all other meetings with the Board of Directors;
  • Monitor deadlines for submission of General Information Sheet to the SEC;
  • Assist lawyers in maintaining, monitoring, and Issuance of the Stock Certificate for clients;
  • Maintain and update company secretarial records (stock and transfer books, etc.);
  • Assist lawyers with SEC E-Fast Online Submission Tool (OST), MC28, and other SEC registrations;
  • Assist lawyers with preparation of post-incorporation documents (DST, and other LGU's registration);
  • Follow up on the status of applications and registrations with the SEC. Coordinate with SEC Examiner and other government agencies;
  • Assist with coordination between government agencies and the lawyers of the firm on special requests or highly complex projects.
  • Maintain both paper and digital files of documents/reports for corporate matters;
  • Monitor incoming and outgoing documents for corporate secretarial services; prepare reports for the handling team.
  • Update and monitor dockets for all client matters and office-related tasks.
  • Update and collate all documents for filing in physical folders for all clients.
  • Communicate independently with clients;
  • Assist lawyers with Due Diligence work;
  • Perform other duties as assigned.

Qualifications:

  • Candidate must have a bachelor's degree, preferably graduate of Political Science, Legal Management or Business Administration.
  • Relevant experience in the law industry, knowledge of Corporate Secretarial functions or in a similar role is a must.
  • With at least five (5) years of work experience in dealing with local government agencies: SEC, BIR, DOLE, BI etc.
  • Independent and able to work under pressure
  • Basic research skills
  • Excellent communication skills (oral and written).
  • Highly analytical with strong attention to detail
  • Ability to maintain confidentiality
  • Ability to multi-task, manage time-sensitive documents and demonstrate exceptional organizational skills in a fast-paced environment.
  • Applicant must be willing to work in Makati.
  • Full-time position available.

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