Corporate Support Specialist

2 days ago

Mandaluyong City, National Capital Region, Philippines beBeeAdministrative Full time ₱800,000 - ₱1,200,000
Job Overview

The role of Assistant to the Corporate Secretary entails ensuring seamless support to the Board of Directors. This includes coordinating with various departments to ensure compliance with regulatory requirements and maintaining accurate records of meetings and proceedings.

Key Responsibilities
  1. Timely schedule and hold sessions and meetings of the Board of Directors and all Board Committees, adhering to notice requirements;
  2. Oversee administrative arrangements for receipt, collation, and dissemination of materials and information on matters requiring Executive Committee (ExCom) & Board review and decision.
  3. Accurately record votes and minutes of all proceedings in the Bank's Corporate Books and precisely document entries in the Stock & Transfer Book and Stocks Certificate Book.
  4. Closely coordinate with government and regulatory agencies on reportorial requirements, including BSP, SEC, BIR, and PDIC, in conjunction with Office of the Compliance Officer, Office of the Chief Finance Officer, Legal Management Services Group, and Human Resource Dev't. & Mgmt. Group.
  5. Ensure timely cascade of information as authorized by the Board of Directors/Office of the President, through an effective 'chopping' mechanism.
  6. Coordinate with the Bank's Committees (ManCom, CreCom, ALCom, ICAAP, CAPEX, AMLA, IT Steering Com) on matters relating to ExCom and the Board.
  7. Assist in developing and recommending systems and policies/procedures to ensure efficient operation of the Board and its Committees' processes.
  8. Facilitate review and finalization of ExCom and Board Meeting Minutes.
  9. Draft, review, evaluate, and recommend opinion in relation to matters referred by Legal Management Services Group (LMSG).
  10. Pre-clear documentation requirements prior to the Corporate Secretary Secretary's signature.
  11. Ensure departmental personnel adhere to set standards and policies in performing their functions.
  12. Draft required reports to management.
  13. Act as resource persons in assigned bank committees.
  14. Perform other related functions assigned by the Corporate Secretary.
Qualifications and Skills
  • Experience in taking meeting minutes is essential.
  • Experience in transactions with SEC, PSE, and BSP (e.g., submission of regulatory reports) is a requirement.
  • Knowledge of the Revised Corporation Code, PSE Disclosure Rules, and relevant SEC rules and regulations for publicly listed companies is necessary.
Work Details
  • Seniority level: Associate.
  • Employment type: Full-time.
  • Job function: Legal.
  • Industry: Banking and Legal Services.

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