
Administrative Assistant
1 day ago
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Graduate of any 4-year course
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Must know how to utilize Fleet Management and vehicle management
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Proficient in using MS tools
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With good organization skills
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Must have good written and communication skills
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Must know how to multi-task
Duties and Responsibilities
Administrative Support
• Perform general admin tasks such as checking of SELs and reimbursements and preparation & monitoring of Request for Payment (RFP) for inter-company billings
• Handle all concerns related to third party service providers, including requests, monitoring, creation of PR, and billings
• Organize and maintain files and records, both digital and physical
• Assist with data entry, document preparation, and report generation
Company/Service Vehicles Management
• Dispatch/assignment of service vehicles and drivers to requesting departments/teams
• Annual registration renewal of all company vehicles
• Petron Fleet Card application for new service vehicles
• Application and installation of RFID stickers, including the daily monitoring and reloading
• Repairs & maintenance of company vehicles (tires, battery, PMS, change oil, AC cleaning, etc.)
• Point person in cases of traffic incidents and violations
Office Management
• Assist with office maintenance, including inventory and ordering of supplies & equipment, arranging equipment repairs, and overseeing office cleanliness
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