
Administrative Assistant
24 hours ago
Job Description:
The admin Assistant will handle administrative and office support activities to facilitate the efficient operation of the Office of Deputy CFO. He/she will also assists the Deputy CFO in project management by doing follow-ups on expected deliverables of project members, tracking/monitoring of project timetable and other tasks to ensure timely completion of the projects. He/she will also help in archiving, records management and document/workflow management for the Finance Division.
Key Functions/Duties and Responsibilities:
1. General Administrative and Office Support
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answer, screen and transfer inbound phone calls
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receive and direct visitors and clients
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general clerical duties including photocopying, fax and mailing
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resolve administrative problems and inquiries
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prepare written responses to routine inquiries
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prepare and modify documents including correspondence, reports, drafts, memos and emails
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schedule and coordinate meetings, appointments, and travel arrangements
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prepare agendas for meetings and prepare schedules
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record, compile, transcribe and distribute minutes of meetings
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open, sort and distribute incoming correspondence including checks/LOA's for signing
2. Project Management
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follow-up deliverables
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help monitor and/or track projects timetable
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assist in preparing project reports/presentation materials
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schedule and coordinate meetings; prepare meeting venues
3. Archiving/Records Management and Document/Workflow Management
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maintain electronic and hard copy filing system
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retrieve documents from filing system
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handle request for information and data
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manage the archiving and filing of processed documents in onsite and offsite storage locations
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update the status of assigned Finance work task in the Sapphire Management System
4. Performs other functions that may assigned from time to time; acts as reliever for other finance tasks
Technical Competencies and Skills:
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Good communication skills (verbal and written) and interpersonal relations
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Knowledge of administration work/records keeping
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Experience in using a computerized system (whether accounting or operation)
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MS Office Skills (Outlook, Word, Excel, PowerPoint)
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Keen to details
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Ability to work independently as well as in a team environment
Education, Trainings, Licenses required:
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College graduate preferably in Accountancy or Management
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At least 2 years of related working experience
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