Administrative Assistant

14 hours ago


Mandaluyong City, National Capital Region, Philippines Jacobs Full time $40,000 - $60,000 per year

Your impact

Our People & Places Solutions business – reinforces our drive to improve the lives of people everywhere and epitomises the "why" of what we do – the tremendous positive impact and value our solutions bring to our communities and society as a whole. From facilities delivering life-saving therapies and ensuring clean water to enabling the connection of people through all modes of transportation and providing access to technology – we're integrating a multitude of these solution elements to build the smart environments of tomorrow.

We are currently looking for an Administrative Assistant who will be responsible for performing a variety of administrative tasks, with a specific focus on procurement-related activities.

Other Service Accountabilities:

  • Coordinate with vendors to support project managers in processing requisitions and procurement needs
  • Manage the shipping and receiving of project-related and office supplies
  • Perform administrative errands, including the filing and organization of official receipts
  • Liaise with other offices regarding cash advances, reimbursements, and expense claims
  • Monitor inventory levels and identify purchasing requirements to ensure adequate stock
  • Follow up with suppliers to confirm or update orders as necessary
  • Handle travel arrangements, including visa processing, flight bookings, and hotel accommodations
  • Provide general administrative support and assist with other tasks as needed

Here's what you'll need

  • Candidate must possess a Bachelor's Degree in Business/Office Administration or any related courses
  • With at least 3-5 years experience in admin/office function
  • Proficiency in MS Office Applications (Word, Excel, etc.)
  • Strong attention to detail
  • Excellent written and verbal communication skills
  • Strong organizational and time-management skills

Jacobs. A world where you can.

From our inclusive employee networks, to our positive mental health champions – we're committed to driving a culture of caring where you can be you. Joining Jacobs not only connects you locally but globally - and together, our diverse perspectives and unique backgrounds power our collective strength. We collaborate and share By supporting one another, we all succeed.

With safety and flexibility always top of mind, we've gone beyond traditional ways of working so you have the support, means and space to maximise your potential. You'll uncover flexible working arrangements, benefits and opportunities to do good too – from participating in our global giving and volunteering program, to exploring new and inventive ways to help our clients make the world a better place. No matter what drives you, you'll discover how you can cultivate, nurture and achieve your goals – all at a single global company.

Start your Jacobs career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed – today and into tomorrow.

Please note: If you are being represented by a recruitment agency you will not be considered, to be considered you will need to apply directly to Jacobs. #ASIAID #PHREC #LI-AG1



  • Mandaluyong City, National Capital Region, Philippines Sophie Orduña | HR Consulting & Support Full time ₱250,000 - ₱350,000 per year

    HIRING: Administrative AssistantLocation: EDSA, MandaluyongThe Administrative Assistant will provide all-around administrative and operational support to ensure smooth day-to-day functions of the building space leasing company. This role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks efficiently. The...


  • Mandaluyong City, National Capital Region, Philippines Filinvest Development Corp Full time ₱150,000 - ₱300,000 per year

    About the job Administrative Assistant Job Summary: The admin Assistant will handle administrative and office support activities to facilitate the efficient operation of the Office of Deputy CFO. He/she will also assists the Deputy CFO in project management by doing follow-ups on expected deliverables of project members, tracking/monitoring of project...


  • Mandaluyong City, National Capital Region, Philippines Lhoopa Inc. Full time ₱240,000 per year

    Position Title:Administrative Assistant – Document ControlPosition Summary:We are seeking an organized and detail-oriented Administrative Assistant to support document control functions. The role involves managing, verifying, and maintaining records with accuracy and confidentiality, while performing a range of clerical and administrative tasks to support...


  • Mandaluyong City, National Capital Region, Philippines TV5 Network, Inc. Full time $40,000 - $60,000 per year

    Responsibilities include preparing legal documents, managing case files, scheduling court dates and client meetings, conducting legal research, and handling confidential information with discretion. The role requires strong organizational skills, attention to detail, and a working knowledge of legal terminology and procedures. The Administrative Assistant...


  • Mandaluyong City, National Capital Region, Philippines M One Marketing International, INC. Full time ₱200,000 - ₱240,000 per year

    Responsible for providing essential administrative support within the office. Will assist with day-to-day administrative tasks, ensure efficient office operations, and maintain accurate records. Must have strong organizational skills and possess excellent communication abilities.Qualifications:Experience in Architectural, Engineering or Construction...


  • Mandaluyong City, National Capital Region, Philippines RiteMED Phils., Inc. Full time ₱150,000 - ₱300,000 per year

    The Administrative Assistant provides support to the Chief of Staff to ensure the smooth day-to-day operations of the Office of the President. This role covers the following responsibilities: I. Assists in managing the President's calendar and appointments II. Collates correspondence on behalf of the Chief of Staff and/or the President III. Provides...


  • Mandaluyong City, National Capital Region, Philippines Chouelle Fashion House Full time $40,000 - $60,000 per year

    Job Summary:We are seeking a versatile Assistant to provide administrative support across day-to-day business operations and managing e-commerce activities.Key Responsibilities:Perform general administrative duties such as filing, data entry, scheduling, and document preparation.Provide clerical and organizational support to the management and other team...


  • Mandaluyong City, National Capital Region, Philippines Filinvest Land, Inc. Full time $30,000 - $50,000 per year

    Job Description: The admin Assistant will handle administrative and office support activities to facilitate the efficient operation of the Office of Deputy CFO. He/she will also assists the Deputy CFO in project management by doing follow-ups on expected deliverables of project members, tracking/monitoring of project timetable and other tasks to ensure...


  • Mandaluyong City, National Capital Region, Philippines Teishoku Dining Concepts Inc. Full time $40,000 - $60,000 per year

    Administrative Assistant Responsibilities:Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.Providing real-time scheduling support by booking appointments and preventing conflicts.Making travel arrangements, such as booking flights, cars, and making hotel and restaurant...


  • Mandaluyong City, National Capital Region, Philippines Holy Trinity University Full time

    Detail-oriented HR Administrative Assistant role focused on managing third-party invoice processes and supporting daily site administration for a proactive team.Your RoleKey responsibilities include:Managing the receipt, organization, and processing of third-party invoices.Verifying invoice accuracy and completeness before processing for payment.Maintaining...