Office Admin

7 days ago

Taguig, National Capital Region, Philippines CBRE GWS IFM PHILS. CORP. Full time ₱400,000 - ₱600,000 per year

We are seeking a detail-oriented and proactive Office Administrator specializing in billing, purchase orders (POs), and purchase requests (PRs) to join our dynamic team. In this role, you will play a crucial part in managing the financial aspects of our operations, ensuring accuracy and compliance while providing exceptional support to our clients and vendors.

Key Responsibilities:

  • Oversee the billing process for goods and services, ensuring timely and accurate invoicing.
  • Assist clients with budget forecasting and financial outlook analysis, including variance reports.
  • Create and manage Purchase Requests (PRs) and Purchase Orders (POs) for preventive and corrective maintenance.
  • Monitor vendor contracts and collaborate with CBRE to ensure compliance and performance.
  • Coordinate with vendors and clients to provide regular billing updates and address inquiries.
  • Maintain accurate records of all billing activities and update budget trackers as necessary.
  • Monitor regulatory compliance, including permits and licenses, to uphold operational standards.
  • Perform additional administrative duties as required to support office operations.

Qualifications:

  • Proven experience in billing, procurement, or office administration.
  • Strong organizational skills with attention to detail.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite and financial software.
  • Ability to manage multiple tasks and prioritize effectively.

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