Receptionist/Admin Staff

1 week ago

Santa Rosa City A, Philippines Phoenician Memorial Chapel & Crematory Inc. Full time ₱250,000 - ₱375,000 per year

Position Overview

The Receptionist / Administrative Staff serves as the first point of contact for visitors and clients, ensuring a welcoming and professional experience. This role supports daily office operations through effective communication, organization, and administrative tasks. The ideal candidate is friendly, detail-oriented, and able to multitask in a fast-paced environment.

Key Responsibilities Front Desk Management

  • Greet and assist visitors, clients, and employees in a courteous and professional manner.
  • Answer, screen, and forward incoming calls; take messages when necessary.
  • Manage visitor logs and maintain security protocols for guest access.
  • Maintain a clean, organized, and welcoming reception area.

Administrative Support

  • Handle incoming and outgoing mail, deliveries, and courier services.
  • Prepare and manage documents, reports, and correspondence.
  • Assist with scheduling meetings, appointments, and conference room bookings.
  • Maintain office supplies inventory and coordinate with vendors for replenishment.
  • Support HR and management with administrative tasks as needed.

Office Coordination

  • Assist in organizing office events, meetings, and travel arrangements.
  • Help maintain office equipment (printers, phones, etc.) and report maintenance needs.
  • Ensure adherence to office policies and procedures.

QualificationsEducation & Experience

  • High School Diploma or equivalent (Associate's or Bachelor's degree preferred).
  • Minimum 1–2 years of experience in reception, administration, or related roles.
  • Experience with office management tools and communication systems is an advantage.

Skills & Competencies

  • Excellent verbal and written communication skills.
  • Strong organizational and multitasking abilities.
  • Proficiency in MS Office (Word, Excel, Outlook) or similar software.
  • Professional appearance and positive attitude.
  • Ability to handle confidential information with integrity.

Personal Attributes

  • Friendly, approachable, and customer-service minded.
  • Detail-oriented and dependable.
  • Strong problem-solving skills.
  • Ability to work independently and as part of a team.

Work Conditions

  • Office-based position.
  • May require occasional overtime during peak periods.

Job Type: Full-time

Benefits:

  • On-site parking
  • Pay raise

Work Location: In person

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