Accounts Payable and Accounts Receivable Specialist

4 days ago

Manila, National Capital Region, Philippines SCALABLE OS CORP. Full time ₱250,000 - ₱750,000 per year
SUMMARY

We are seeking a detail-oriented and highly organized Accounts Payable & Accounts Receivable Specialist to manage both the outgoing payments (AP) and incoming payments (AR) functions. This dual role plays a key part in maintaining accurate financial records, ensuring timely payments to vendors, and following up on receivables from customers. The ideal candidate has strong accounting knowledge, excellent communication skills, and a high level of accuracy and efficiency.

JOB RESPONSIBILITIES

Accounts Payable (AP):

  • Process and verify invoices and expense reports.
  • Ensure timely payment of vendor invoices, utilities, leases, and other obligations.
  • Match purchase orders with invoices and investigate discrepancies.
  • Maintain vendor files and ensure tax documents are up to date.
  • Prepare and process electronic transfers and check payments.
  • Reconcile AP accounts and assist with month-end closing procedures.

Accounts Receivable (AR):

  • Generate and send out customer invoices accurately and on schedule.
  • Apply incoming payments (checks, ACH, credit cards) to customer accounts.
  • Monitor aging reports and follow up with customers on past-due invoices.
  • Resolve billing disputes or payment discrepancies in a professional manner.
  • Post daily cash receipts and reconcile accounts as needed.
  • Assist with credit checks and setting up new customer accounts.

General Accounting Duties

  • Maintain accurate financial records in the accounting system (e.g., QuickBooks, NetSuite, SAP).
  • Assist with audits, budgeting, and financial reporting as needed.
  • Collaborate with internal departments (sales, purchasing, etc.) to resolve payment or billing issues.
  • Support the Finance team with special projects or process improvements.
QUALIFICATIONS
  • Education: Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.
  • Experience: 2+ years of experience in both accounts payable and receivable roles.

    Must have foundational knowledge of QuickBooks Online, invoice processing, bank statement handling
  • Manage AR, reconcile vendor bills, handles payroll and financial reporting tasks
  • Concur experience
  • Responsible for invoicing clients, reconciling vendor bills, and managing receivables.
  • Strong understanding of general accounting principles (GAAP).
  • Proficiency with accounting software (e.g., QuickBooks, Sage, NetSuite, Microsoft Dynamics).
  • High level of accuracy, attention to detail, and organizational skills.
  • Strong Excel skills and ability to work with data (VLOOKUP, pivot tables, etc.).
  • Excellent communication and interpersonal skills.
JOB REQUIREMENTS
  • Should be willing to accept a long-term work-from-home arrangement.
  • Should be amenable to a permanent night shift schedule.

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