Accounts Payable Specialist

3 days ago

Manila, National Capital Region, Philippines 1840 & Company Full time ₱40,000 - ₱80,000 per year

Job Title: Accounts Payable Specialist (Retail)

Work Arrangement: Fully Remote

Target Start Date: November 10, 2025

Work Schedule: Full-time (40 hours per week) / Graveyard Shift

About the Role

The Accounts Payable Specialist (Retail) is responsible for managing the end-to-end accounts payable process for a retail business. This includes invoice processing, validation of purchase orders and units of measure, ensuring proper routing and approval workflows, and supporting month-end closing activities. The role requires a strong attention to detail, familiarity with retail operations, and the ability to work efficiently in a fast-paced environment.

Key Responsibilities
  • Process vendor invoices accurately and timely, ensuring compliance with company policies and approval workflows.
  • Match purchase orders, receipts, and invoices (three-way matching) with attention to units of measure and pricing accuracy.
  • Ensure proper routing for invoice approvals and resolve any discrepancies with internal departments or vendors.
  • Maintain accurate records of all payable transactions in the accounting system.
  • Prepare weekly or biweekly payment runs and support cash flow forecasting.
  • Assist in reconciling accounts payable to the general ledger.
  • Support month-end and year-end closing processes, including accruals and reporting.
  • Collaborate with procurement, logistics, and inventory teams to ensure proper documentation and process alignment.
  • Respond to vendor inquiries and maintain positive vendor relationships.
  • Recommend process improvements to streamline accounts payable operations.
Qualifications
  • Bachelor's degree in Accounting, Finance, or related field preferred.
  • 2+ years of accounts payable experience, ideally in the retail or FMCG industry.
  • Strong understanding of units of measure and invoice approval workflows.
  • Experience with accounting or ERP systems (e.g., NetSuite, SAP, QuickBooks, Xero).
  • Proficiency in Microsoft Excel and other Microsoft Office applications.
  • High attention to detail and accuracy; strong organizational skills.
  • Excellent communication skills, both written and verbal.
  • Ability to work independently with minimal supervision. 
  • Comfortable working on a graveyard schedule.
  • Must be readily available to start. 

About 1840 & Company

1840 & Company is a global leader in Business Process Outsourcing (BPO) and remote talent solutions, dedicated to propelling businesses forward through our comprehensive suite of services. We specialize in connecting companies with world-class freelance professionals and delivering top-tier outsourcing services, across over 150 countries worldwide.

Our mission is to empower growth for forward-thinking businesses, seamlessly bridging any skill or resource gaps with our expertly vetted talent pool. We firmly believe in fostering an environment where exceptional individuals can achieve an optimal work-life balance, working remotely from any location, while maximizing their professional growth and earning potential.

We are headquartered in Overland Park, KS, USA with service delivery facilities in the Philippines, India, Ukraine, South Africa and Argentina. We invite you to explore the opportunities we offer and consider joining our exclusive network of global freelance talent. Visit  to learn more about us. To explore a wealth of career opportunities and find a role that suits your unique skills and aspirations, please visit our dedicated jobs portal

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