Accounts Payable Specialist

15 hours ago

Manila, National Capital Region, Philippines New York Global Consultants Inc. (NYGCI) Full time ₱30,000 - ₱60,000 per year

Note: This is Contract role.

Position: Accounts Payable Specialist

Location: Alabang, Muntinlupa

Work Mode: Hybrid (First 3-4 months RTO)

Employment Type: 6+ Months Contract (Potential Chances of extension also)

Job Summary
:

The FSSC Specialist supports the Senior Specialist / Team Lead in the daily accounts payable

processing and payment and reconciliation with the vendor's statement of account, handle

supplier inquiries and other task that may be assign from time to time. The role will support activities for Transitions Entities.

II
. Job Responsibilities
: (Describes the results for which the position has an on-going

accountability)

The FSSC Specialist shall be responsible for the Procure to Pay process in compliance with SLA / company's financial policies and procedures using the prescribed ERP System. He/She ensures that all transactions including reports, accruals, reconciliations and other assigned tasks are processed and done accurately and on a timely manner.

Key Responsibilities:

Accounts Payable

  • Invoice Sorting and validation of supporting documents from Suppliers/ Local Entities
  • Seek approval of received invoices to the local entities prior to invoice processing
  • Check employee expense reports against supporting documents / receipts
  • Ensure that all payment requests are approved based on the approved Delegation of
  • Authority (DOA) and Purchase Order information
  • Invoice processing by performing 2 and/or 3 way match of Invoices, Purchase Order
  • and Receiving Report
  • Initiate payment runs following the entity's payment schedule
  • Seek approval for all payment batches and ensures that all are authorized on time /
  • within the prescribed schedule
  • Preparation of weekly invoice status report
  • Monitoring of all received invoices and check payment releases
  • Run weekly and monthly aging report
  • Ownership in investigating and resolving any Accounts Payable items on the book.
  • Coordinates with customers/local entities for any query and/ or disputes
  • Preparation of monthly accruals for all unprocessed invoices for the month
  • Seek prior approval of all accruals to the local entities
  • Creation of accrual entries based on the approved list
  • Maintain various AP files in the designated drive/server
  • Carry out daily work in order to meet performance measures set in service agreements
  • between local entities and the FSSC
  • Other related duties which may be assigned by immediate superior from time to time.

Accounts Reconciliation and other reports

  • Reconciles supplier statements
  • Status updates of Suppliers account
  • Prepares report analysis for various AP accounts
  • Prepares various month-end reports
  • Generation and preparation of data/reports needed for CARS Declaration.

Other Admin Functions

  • Provide information needed for Balance ScoreCard Reporting
  • File and update application of allowable overtime/offset and leaves in Peoplecore Update man hours based on actual time spent per process
  • Support project implementation by providing process details and data support and conduct UAT. Document UAT as a result of the testing performed
  • Conduct self-evaluation based on defined performance target
  • Audit support by gathering all required documents requested by the auditor. Attend to
  • any audit inquiries as may be required in the process
  • When required, to support overall FSSC team in a wider range daily activities not just relating to Accounts Payable

Job Specifications

Must Have:

  • Obtained at least a Bachelor's/College Degree in Finance/ Accountancy or equivalent
  • At least 2 years in accounts payable or general accounting-related work experience
  • Experience with AR/AP/GL modules using ERP Systems (Oracle/ MFG Pro)
  • Advanced skills in the use of MS Office application like Excel Spreadsheets and Google applications
  • Excellent work habits, including a willingness to work the hours necessary to get the job done.
  • Be able to work in a structured environment
  • Good oral and written communication skills

Preferred

  • Experience in Shared Services/ BPO
  • Proven ability to work under pressure
  • Able to work with the least supervision needed
  • Worked in an international and culturally diverse organization

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