Accounts Payable Specialist

Position Overview:
The Accounts Payable (AP) Specialist is responsible for overseeing the processing of the company's financial obligations. This includes ensuring accurate and timely payment of invoices, maintaining vendor relationships, and managing all activities associated with the accounts payable cycle. The AP Specialist works closely with other departments, management, and external vendors to maintain smooth operations.

Key Responsibilities:

Invoice Processing:

• Review and verify invoices for accuracy, completeness, and compliance with company policies.
• Ensure proper approval and coding of invoices to the correct accounts.
• Input invoices into the accounts payable system for timely processing.
• Reconcile discrepancies or issues with vendors and internal departments.

Payment Processing:

• Ensure timely processing of payments to vendors via checks, electronic transfers, or other payment methods.
• Coordinate payment schedules to meet vendor terms and avoid late fees.
• Prepare payment runs and confirm payments are executed according to company guidelines.

Vendor Relations:

• Establish and maintain strong relationships with vendors to resolve payment issues, discrepancies, or concerns.
• Respond to vendor inquiries regarding payment status and discrepancies in a professional and timely manner.
• Ensure all vendor contact information is up to date in the system.

Record Maintenance:

• Maintain accurate and organized accounts payable records for audit and tax purposes.
• Ensure proper filing of invoices, payment records, and other documentation.
• Assist in month-end and year-end closing processes by providing necessary documentation and reports.

Reconciliation:

• Reconcile accounts payable statements and resolve discrepancies between the company's records and vendor statements.
• Assist in preparation for periodic audits by providing necessary documentation.

Compliance & Reporting:

• Ensure adherence to company policies, accounting standards, and legal regulations in the processing of payments and financial records.
• Prepare reports on accounts payable activity as requested by management or other departments.
• Assist with tax-related matters, including maintaining records of 1099 vendors and reporting.

Process Improvement:

• Identify opportunities to streamline and improve the accounts payable process.
• Implement and maintain best practices for the efficient handling of accounts payable.

Skills and Qualifications:

• Education:
  Associate's degree in accounting, finance, or related field (or equivalent experience).
• Experience:
  Minimum of 2 years of experience in accounts payable or related financial role.
• Technical Skills:
  Proficient in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Office Suite (Excel, Word).
• Attention to Detail:
  Strong attention to detail with the ability to identify errors and discrepancies.
• Communication Skills:
  Excellent verbal and written communication skills for dealing with vendors and internal teams.
• Organizational Skills:
  Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Problem-Solving:
  Strong problem-solving skills, with the ability to resolve issues quickly and effectively.

The AP Specialist plays a critical role in the smooth financial operations of the company, ensuring accurate and timely processing of payments, maintaining vendor relationships, and complying with financial regulations.

Stagwell empowers talented, passionate, and creative leaders with vision to deliver breakthrough ideas on behalf of the world's most ambitious clients.

We believe that the differences among us fuel innovation and drive us to achieve extraordinary results. We take great pride in a work force with rich diversity of age, race, ethnicity, gender, nationality, sexual orientation, ability and background. As a network, we seek out a skilled and dynamic talent pipeline, invest in programs that help develop diverse talent for the future benefit of our industry, and strive to build an inclusive environment where all employees can bring their full selves to work.

Creating a collaborative environment at our state-of-the-art campuses, where we can bring people together at the office to inspire and innovate, is central to our culture-moving creative edge. We believe that by being together, we can transform marketing.

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