Executive Assistant

2 days ago

Manila, National Capital Region, Philippines Platinum Outsourcing Full time $90,000 - $120,000 per year
About the job Executive Assistant (WFH | AUS Account)

Platinum Outsourcing is an award winning, Australian owned and managed co sourcing BPO operating out of both the Philippines and Indonesia. We are a fast growing scale-up, opening our first offices in the Philippines only 4.5 years ago (and growing to 200 employees in that time).

We have plans to expand to 500 employees over the next 3 years.

We are seeking a candidate with a minimum of 5 years experience as an Executive Assistant. You will have ideally worked within a industrial services or project-based environment.

Our client is a global leader in the supply of equipment, rentals and services to critical industries, employing more than 2500 people across US, Canada, UK, UK & Europe, Middle East & North Africa, and Asia Pacific.

This role involves travel to and from Australia a few times per year.

Please review the following criteria carefully before applying.

The Role:

Executive & Administrative Support

  • Proactively manage the Regional Presidents calendar, prioritising time and focus in line with business needs.
  • Coordinate travel across sites and countries, ensuring logistics align with safety, operational, and time-critical requirements.
  • Prepare, circulate, and follow up on meeting materials, agendas, minutes, and action items.

Presentation, Document & Reporting Support

  • Draft, format, and refine high-quality PowerPoint presentations, board papers, and internal reports.
  • Work across business units to gather and chase content, ensuring timely and accurate contributions.
  • Prepare internal communication drafts and leadership updates that reflect our tone and priorities.

Project Coordination & Action Tracking

  • Support project management for key internal initiatives including rollouts, leadership events, and cross-functional projects.
  • Track actions and deliverables, ensuring follow-through from all stakeholders.
  • Help maintain structure and cadence in execution across multiple streams of work.

Strategic Planning & Leadership Engagement

  • Coordinate and plan executive offsites, regional meetings, town halls, and leadership workshops.
  • Manage a rolling 90-day strategic calendar of meetings, reviews, and key deliverables.
  • Help prepare the Regional President for critical engagements with foresight and attention to detail.

Inbox, Communication & Relationship Management

  • Manage and triage the Presidents inbox with discretion and prioritisation.
  • Draft responses and coordinate communications with internal and external stakeholders.
  • Build strong working relationships across the business from senior leadership to site-based teams

What We're Seeking:

  • Minimum of 5 years experience as an EA for multiple C Suite / Executives, across multiple geographies
  • Proven track record of working under high pressure and to mission-critical deadlines
  • Master communicator and manager of time
  • Able and willing to travel internationally (within APAC)
  • Undergraduate Degree (Masters Degree Preferred)

What we offer:

  • International Travel
  • WFH
  • Above market remuneration
  • HMO Day 1
  • Performance incentives
  • Team building events and activities
  • Brand new IT equipment
  • 15 days VL
  • 5 days sick leave
  • 13 month and all other government mandated benefits

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