club admin/bookkeeper
5 days ago
RESPONSIBILITIES:
Payroll and Commission Computation:
- Payroll Management: Calculate and process r bi-weekly payroll for club employees, including trainers, front desk staff, and other personnel. Ensure that payroll is processed accurately and on time.
- Commission Calculations: Accurately compute commissions for coaches and sales staff based on membership sales, training sessions, or other performance metrics. Ensure timely disbursement of commissions.
- Record-Keeping: Maintain accurate records of payroll, commissions, and any deductions (taxes, benefits, etc.).
Client Payment Assistance:
- Membership Payment Processing: Assist clients with membership payments, including new memberships, renewals, upgrades, and any other billing inquiries.
- Billing Issues: Resolve any issues or discrepancies with client billing (e.g., overcharges, missed payments) in a timely manner.
- Payment Methods: Ensure clients are informed of the available payment methods (e.g., credit/debit cards) and guide them through the process when needed.
- Receipts & Invoices: Provide clients with payment receipts or invoices upon request.
Attendance Efficiency of Employees:
- Attendance Tracking: Monitor and maintain records of employee attendance, ensuring all shifts, absences, and time-off requests are accurately recorded.
- Follow-Up on Absences: Address and follow up with employees regarding any attendance issues, tardiness, or no-shows. Coordinate with management to ensure staffing needs are met.
- Payroll Adjustments: Make necessary payroll adjustments related to attendance issues (e.g., unapproved absences, overtime).
Support in the Absence of Club Manager:
- Coach Conduct Sign-Off: In the absence of the Club Manager, sign off on coach conduct forms and ensure that all performance evaluations, reviews, and other coach documentation are completed in accordance with company policies.
- Customer Service Support: Handle customer inquiries and concerns related to memberships, services, or any issues in the club, providing excellent customer service.
Administrative Support and Record Keeping:
- Financial Documentation: Maintain accurate financial records, including invoices, receipts, and payment confirmations
Qualifications and Skills:
- Education: High school diploma or equivalent required. A degree in accounting, finance, business administration, or a related field is preferred.
- Experience:
- At least 1-2 years of experience in bookkeeping, payroll, or administrative roles.
- Experience handling payroll and commissions is highly desirable.
Technical Skills:
- Proficient in accounting software (e.g., QuickBooks, Xero) and Microsoft Office Suite (Excel, Word).
- Basic understanding of payroll systems and tax regulations.
- Attention to Detail: Ability to manage multiple tasks simultaneously with a high degree of accuracy and attention to detail.
- Communication Skills: Strong verbal and written communication skills. Ability to interact effectively with club staff, clients, and management.
- Problem-Solving: Ability to identify issues proactively and come up with effective solutions, especially in the absence of the Club Manager.
- Organizational Skills: Strong organizational skills to manage payroll, commissions, client interactions, and administrative tasks efficiently.
Job Type: Full-time
Pay: Php18, Php20,000.00 per month
Benefits:
- Gym membership
- Health insurance
- Paid training
- Promotion to permanent employee
Experience:
- Accounting: 1 year (Preferred)
Work Location: In person
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