club admin/bookkeeper

4 days ago

San Fernando, Central Luzon, Philippines AF WEST BOROUGH CORP. Full time ₱200,000 - ₱240,000 per year

RESPONSIBILITIES:

Payroll and Commission Computation:

  • Payroll Management: Calculate and process r bi-weekly payroll for club employees, including trainers, front desk staff, and other personnel. Ensure that payroll is processed accurately and on time.
  • Commission Calculations: Accurately compute commissions for coaches and sales staff based on membership sales, training sessions, or other performance metrics. Ensure timely disbursement of commissions.
  • Record-Keeping: Maintain accurate records of payroll, commissions, and any deductions (taxes, benefits, etc.).

Client Payment Assistance:

  • Membership Payment Processing: Assist clients with membership payments, including new memberships, renewals, upgrades, and any other billing inquiries.
  • Billing Issues: Resolve any issues or discrepancies with client billing (e.g., overcharges, missed payments) in a timely manner.
  • Payment Methods: Ensure clients are informed of the available payment methods (e.g., credit/debit cards) and guide them through the process when needed.
  • Receipts & Invoices: Provide clients with payment receipts or invoices upon request.

Attendance Efficiency of Employees:

  • Attendance Tracking: Monitor and maintain records of employee attendance, ensuring all shifts, absences, and time-off requests are accurately recorded.
  • Follow-Up on Absences: Address and follow up with employees regarding any attendance issues, tardiness, or no-shows. Coordinate with management to ensure staffing needs are met.
  • Payroll Adjustments: Make necessary payroll adjustments related to attendance issues (e.g., unapproved absences, overtime).

Support in the Absence of Club Manager:

  • Coach Conduct Sign-Off: In the absence of the Club Manager, sign off on coach conduct forms and ensure that all performance evaluations, reviews, and other coach documentation are completed in accordance with company policies.
  • Customer Service Support: Handle customer inquiries and concerns related to memberships, services, or any issues in the club, providing excellent customer service.

Administrative Support and Record Keeping:

  • Financial Documentation: Maintain accurate financial records, including invoices, receipts, and payment confirmations

Qualifications and Skills:

  • Education: High school diploma or equivalent required. A degree in accounting, finance, business administration, or a related field is preferred.
  • Experience:
  • At least 1-2 years of experience in bookkeeping, payroll, or administrative roles.
  • Experience handling payroll and commissions is highly desirable.

Technical Skills:

  • Proficient in accounting software (e.g., QuickBooks, Xero) and Microsoft Office Suite (Excel, Word).
  • Basic understanding of payroll systems and tax regulations.
  • Attention to Detail: Ability to manage multiple tasks simultaneously with a high degree of accuracy and attention to detail.
  • Communication Skills: Strong verbal and written communication skills. Ability to interact effectively with club staff, clients, and management.
  • Problem-Solving: Ability to identify issues proactively and come up with effective solutions, especially in the absence of the Club Manager.
  • Organizational Skills: Strong organizational skills to manage payroll, commissions, client interactions, and administrative tasks efficiently.

Job Type: Full-time

Pay: Php18, Php20,000.00 per month

Benefits:

  • Gym membership
  • Health insurance
  • Paid training
  • Promotion to permanent employee

Experience:

  • Accounting: 1 year (Preferred)

Work Location: In person

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