Administrative Officer

4 hours ago

Pasig, National Capital Region, Philippines CYBALINK SOLUTIONS, INC. Full time ₱3,500,000 - ₱9,000,000 per year

Why You'll Love Working With Us

  • Competitive Salary & Annual Bonuses – Your hard work deserves great rewards.
  • Comprehensive HMO – Full coverage for you plus 1 FREE dependent.
  • Generous Meal Allowance – Stay fueled and focused every day.
  • 30 Days Paid Leave – Wellness, vacation, and sick leave, with conversion options.
  • Growth & Engagement – Ongoing training, quarterly workshops, and monthly games with exciting prizes.
  • Fun, Supportive Culture – Celebrate wins and enjoy a workplace that values you.
  • Unlimited Coffee & Water – Keep refreshed and energized throughout the day.
  • 2 days weekly rest for a better work-life balance

Job Overview

Are you an organised, detail-oriented administrative professional looking to support an engineering and HR team in a dynamic, fast-paced environment? We're seeking a proactive Administrative Officer to join our growing team and provide essential day-to-day coordination for our Perth Engineering/Locating Department, along with routine HR administrative support.

In this role, you will manage a wide range of administrative tasks including maintaining registers, updating project folders, handling documentation, and supporting onboarding and HR processes.

You'll work closely with the General Manager, Survey Manager, and HR Advisor to ensure that all administrative and HR functions run smoothly.

Key Responsibilities:

  • Maintain and update tender registers, project folders, directories, and documentation.
  • Process tender emails, assign reference numbers, and organise related files.
  • Create job folders, upload drawings and plans, and ensure correct file structures.
  • Track, follow up, and file Purchase Orders (POs) and other project documents.
  • Support HR processes including onboarding, maintaining employee and candidate databases, and updating certifications and the Training Matrix.
  • Prepare HR and administrative correspondence, including letters, checklists, and reminders.
  • Draft employment-related documents and post approved content on social media (e.g., LinkedIn).
  • Maintain key registers such as PPE and ensure all files and records are up to date and accurate.

Qualifications:

  • Bachelor's degree in Human Resources, Psychology, or a related field.
  • Strong computer literacy, especially in MS Office and SharePoint
  • Experience with CRM tools is an advantage
  • Excellent attention to detail and organizational skills
  • Ability to prioritise and manage multiple tasks effectively
  • Positive, proactive, and solution-focused attitude
  • Strong understanding of administrative processes
  • Previous experience in admin or HR support roles is preferred.
  • Willing to work in the office full-time at Arcovia City, Brgy. Ugong, Pasig City. (Monday - Friday, 8:00AM to 5:00PM)

Company Overview:

Cybalink Solutions is a global outsourcing partner specializing in providing world-class operational support to the construction, engineering, and resources industries. If you excel in a dynamic, fast-paced environment and have a keen eye for optimizing operations, apply now to lead our team and drive transformative success in the construction, engineering, and resources industries Join us at Cybalink Solutions and be at the forefront of operational excellence.

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