Sales Administrative Assistant

5 days ago

Makati City, National Capital Region, Philippines Auto ZoomZoom Inc. Full time ₱250,000 - ₱750,000 per year

Job Summary

The Sales Administrative Assistant / LTO Coordinator provides comprehensive support to the sales department by handling administrative tasks, assisting customers with sales documentation, and managing vehicle registration processes with the Land Transportation Office (LTO). This role requires strong organizational skills, attention to detail, and the ability to coordinate effectively between clients, the sales team, and government agencies.

Key Responsibilities

Sales Administrative Support

  • Prepare, process, and monitor all sales-related documents (quotations, purchase orders, invoices, delivery receipts).
  • Assist the sales team with daily administrative needs and client follow-ups.
  • Maintain accurate and updated records of sales transactions, customer files, and vehicle inventory.
  • Coordinate with the Finance, LTO, and Insurance teams to ensure timely processing of vehicle releases.
  • Monitor unit availability and prepare unit status reports for management.
  • Assist in the preparation of monthly and weekly sales reports.
  • Handle client inquiries (walk-in, phone, email) and provide basic information about products and processes.
  • Ensure smooth vehicle release process by coordinating necessary requirements with clients and internal departments.
  • Perform other duties as assigned to support the dealership's sales operations.

LTO Coordination

  • Process vehicle registration, transfer, and renewal documents with the LTO.
  • Ensure timely submission of requirements and compliance with LTO policies and procedures.
  • Coordinate with clients for release of Certificate of Registration (CR), Official Receipt (OR), and license plates.
  • Monitor the status of pending registrations and renewals, and provide updates to clients and management.
  • Maintain records of all registered vehicles and related documents.
  • Liaise with insurance providers for Comprehensive Insurance and Compulsory Third Party Liability (CTPL).

Qualifications

  • Bachelor's degree in Business Administration, Marketing, or a related field (preferred).
  • At least 1–2 years of experience in sales administration, vehicle dealership, or LTO coordination.
  • Knowledge of LTO processes and requirements is an advantage.
  • Proficiency in MS Office applications (Word, Excel, PowerPoint).
  • Excellent organizational and multitasking skills.
  • Strong communication and interpersonal skills.
  • Ability to work under pressure and meet deadlines.

Job Types: Full-time, Permanent

Benefits:

  • Company events
  • Health insurance
  • Life insurance
  • Promotion to permanent employee

Language:

  • English (Preferred)

Work Location: In person

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