Sales Administrative Assistant

4 days ago

Quezon City, National Capital Region, Philippines KER Systems & Solutions Corp. Full time ₱400,000 - ₱600,000 per year

We are urgently in need of a detail-oriented and highly organized professional with a passion for supporting sales teams. Do you have experience in administrative tasks, data management, and customer coordination in the construction industry? If so, we want you to be part of our team

WHAT YOU'LL DO:

  • Assist the sales team with quotations, proposals, contracts, and purchase orders.
  • Maintain accurate and up-to-date client records, contracts, and sales reports.
  • Coordinate with vendors, suppliers, and internal departments to ensure smooth order processing and delivery.
  • Handle inquiries, follow-ups, and client communications through email and phone.
  • Assist in resolving customer issues, order discrepancies, and after-sales concerns.
  • Schedule and organize meetings, sales calls, and site visits for the sales team.
  • Manage and update the masterlist or database with lead and customer information.
  • Prepare sales reports, forecasts, and performance tracking for management.
  • Monitor and track sales targets, commissions, and incentive programs.
  • Maintain and organize sales documents, agreements, and invoices.
  • Ensure compliance with construction industry regulations and internal policies.
  • Assist in preparing presentations and marketing materials.

WHO YOU ARE:

  • At least 3 years of experience in a sales support, administrative, or coordination role, preferably in the construction industry.
  • Background in handling construction materials, project bidding, or supplier coordination is a plus.
  • Strong organizational and multitasking skills with keen attention to detail.
  • Excellent verbal and written communication skills.
  • Proficiency in MS Office (Excel, Word, PowerPoint), CRM systems, and sales software.
  • Ability to work independently while supporting a fast-paced sales environment.
  • Knowledge of construction procurement, invoicing, and project documentation is an advantage.

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