Sales Admin Assistant

2 days ago

Mandaue City, Central Visayas, Philippines PAMOCOR Group of Companies Full time $30,000 - $50,000 per year

Job Summary:

The Sales Admin Assistant plays a crucial role in supporting the sales and customer service teams in a motor vehicle dealership. This position involves maintaining inventory, preparing sales transaction documentations, and ensuring that the sales processes run smoothly. The role also involves supporting after-sales services and ensuring customer satisfaction.

Key Responsibilities:

  • Support sales representatives by managing vehicle inventory, ensuring that all vehicles are properly accounted for.
  • Monitoring showroom walk ins and vehicle test drives schedule.
  • Booking shipment with third party forwarder, and scheduling pull out of units from the port.
  • Assist with the completion of sales paperwork, including contracts, financing agreements, and insurance documents.
  • Ensures that the vehicle is ready for release to client (i.e. tint, matting and kit)
  • Monitoring and booking of tint schedule with third party suppliers.
  • Help manage and update customer databases, ensuring that all records are accurate and up to date.
  • Maintain a clean and organized showroom, ensuring that all vehicles are properly displayed and cleaned.
  • Assist with processing vehicle orders, deliveries, and any other operational tasks as needed.
  • Assist with preparation of bidding documents.
  • Monitoring schedule of MVSS liaison.
  • Monitoring of LTO OR CR and plate numbers for release.
  • Daily and weekly report on unit inventory, vehicle OR CRs and plate numbers.

Skills and Qualifications:

  • High school diploma or equivalent (a degree or certification in business, automotive management, or a related field is a plus).
  • 1-2 years of experience in customer service or sales, preferably in the automotive industry.
  • Strong communication skills, both written and verbal.
  • Customer-focused attitude with a commitment to providing excellent service.
  • Knowledge of motor vehicles, including different models, features, and specifications, is beneficial.
  • Ability to multitask and handle multiple tasks simultaneously.
  • Strong organizational skills with attention to detail.
  • Ability to work in a team environment and collaborate with sales, service, and management teams.
  • Positive attitude and a willingness to learn about automotive products and services.

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