Document Control Manager

Position Type: Permanent Full-time

Location: Philippines (Remote)

Schedule: 7AM-4PM Central Standard Time (CST)

About the Company

A well-established company specializing in engineering, procurement, and construction project execution. With a strong commitment to safety, team success, client experience, and continuous improvement, the company prides itself on delivering high-quality projects efficiently and effectively.

About the Role

We are seeking an experienced and detail-oriented Document Control Lead to manage and oversee document control operations across multiple EPC projects. This role is responsible for developing document control standards, leading a team of document controllers, and ensuring accurate and timely flow of project documentation in compliance with international standards. The ideal candidate will have strong leadership skills, deep knowledge of document management systems, and experience working with global clients in fast-paced engineering and construction environments.

Responsibilities

Document Control Management:

• Develop and maintain document control procedures, workflows, and standards in accordance with project and client requirements.
• Oversee the receipt, logging, tracking, and issuance of documents such as drawings, specifications, RFIs, vendor data, contracts, and transmittals.
• Manage the timely distribution of documents to internal teams, clients, subcontractors, and vendors.
• Ensure documents are properly numbered, versioned, and stored in the designated document management system (DMS).
• Monitor document submission schedules and ensure adherence to deadlines.

Team Leadership:

• Lead, train, and mentor a team of document controllers across different projects.
• Assign responsibilities and monitor performance of document control personnel.
• Conduct regular quality checks and audits on controlled documents for consistency and compliance.

System and Tools Management:

• Administer electronic document management systems
• Troubleshoot system issues and support end-users in the use of DMS platforms.
• Collaborate with IT or vendors to optimize document control tools and workflows.

Stakeholder Coordination:

• Act as the main point of contact for all document control matters with clients, contractors, and consultants.
• Coordinate with Engineering, Procurement, Construction, and QA/QC departments to ensure alignment of document flow with project milestones.
• Support project close-out by ensuring turnover documentation packages are complete and properly archived.

Reporting &Compliance:

• Prepare periodic document control status reports, KPIs, and metrics for management and clients.
• Support internal and external audits by maintaining proper documentation records and retrieval systems.
• Ensure compliance with data privacy, information security, and document retention policies.

Competencies and Qualifications

Must-Have

• 7 years of experience in document control roles within EPC Projects.
• At least 2 years in a supervisory position.
• Strong knowledge of international standards for document control.
• Experience working with clients in the US, Canada, Australia, or Europe is highly desirable.
• Proficiency in document control systems such as Aconex, SharePoint, Procore, or equivalent.
• Excellent written and verbal English communication skills.
• Highly organized with a strong attention to detail and accuracy.
• Ability to work independently and manage teams remotely.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook, Teams).

Nice-to-Have

• Familiarity with engineering and construction terminology.
• Experience managing document control for Oil & Gas, Energy, Industrial, or
• Infrastructure projects.

What We Offer

• 100% Remote Work – Work from anywhere in the Philippines.
• Career Growth Opportunities – Gain hands-on experience, mentorship, and continuous learning.
• Collaborative & Innovative Team – Work alongside skilled professionals who value excellence.

Application Process

We understand that searching for a new job can be challenging, and we're here to support you every step of the way. Our goal is to make the process as transparent and respectful as possible.

Typically, the interview process includes a Recruiter Interview, Client Interview, and Practical Test, but this may vary depending on the role. Throughout each stage, we'll keep you informed and provide feedback as quickly as we can, ensuring you feel valued and supported throughout your journey with us.

Job Type: Full-time

Pay: Php60, Php80,000.00 per month

Benefits:

• Work from home

Application Question(s):

• Have you ever worked for an EPC company? If yes, kindly provide details.

Work Location: Remote