Document Control Administrator

Document Control Specialist

Calumpit, Bulacan ₱ - ₱ Y Firefly Electric & Lighting Corp.

Posted 1 day ago

Job Description

About the Role

Location: Calumpit, Bulacan

Role Type: Full-time

Reporting to: QMS and QC Manager

Department: Shared Services

Work Schedule: 5-day work week

As a Document Control Specialist (Document Controller), you will be responsible for managing document control processes and systems, ensuring compliance with document management standards and regulations.

Other responsibilities include:

• Implements, maintains, and manages document control systems and processes, including reviewing, processing, filing and archiving documents.
• Assists the QMS Manager in the preparation of industry-specific quality standards, certifications, and regulations, staying updated on changes and developments.
• Establishes and updates document control databases and coordinates with Project Teams to facilitate document exchange.
• Performs quality checks on documents, resolves discrepancies, and collaborates with stakeholders to ensure accuracy and compliance of documents to quality and company standards.
• Responsible for document retrieval and archiving ensuring documents are systematically labeled and stored (for easy retrieval, version control, and maintenance of accurate records).
• Establishes document retention schedules, archiving, and proper disposal of outdated documents as well as maintaining the security of confidential documents.
• Provides support and training to users on document management systems.

To succeed and grow in this role, you will be required to meet the following qualifications:

• At least 3 years of work experience as a Document Controller or in a similar role
• Proficient in using document management software or systems.
• Knowledgeable in Google Space applications (such as Google Docs, Google Sheets and Google Sites).
• Familiarity with quality management systems (e.g. ISO 9001) is highly desirable.
• Certified ISO 9001:2015 Lead Auditor is an advantage.
• Willing to relocate near Calumpit, Bulacan.

About FELCO

At Firefly Electric and Lighting Corporation (FELCO), customer satisfaction is a commitment. Our mission is to elevate everyday experiences by providing accessible quality products and solutions that every Filipino deserves.

Since we started our operations in 2001, we have worked hard to build expertise and deliver quality products, reliable service, and trustworthy lighting and electrical solutions through our brands—Firefly, Royu, ECOLum, and Herks. Today, we continue to ensure a diverse range of premium products for our valued customers by introducing new categories and by partnering with internationally-recognized brands and products, such as Chint, ABB, and DCK.

Job Type: Full-time

• Health insurance
• Opportunities for promotion
• Paid training

Education:

• Bachelor's (Required)

Experience:

• Document Control: 3 years (Required)

License/Certification:

• Lead Auditor (Required)

Document Control Specialist

Calumpit, Bulacan ₱ - ₱ Y Firefly Electric & Lighting Corp.

Posted 1 day ago

Job Description

About the Role

Location: Calumpit, Bulacan

Role Type: Full-time

Reporting to: QMS and QC Manager

Department: Shared Services

Work Schedule: 5-day work week

As aDocument Control Specialist (Document Controller), you will be responsible for managing document control processes and systems, ensuring compliance with document management standards and regulations.

Other responsibilities include:

• Implements, maintains, and manages document control systems and processes, including reviewing, processing, filing and archiving documents.
• Assists the QMS Manager in the preparation of industry-specific quality standards, certifications, and regulations, staying updated on changes and developments.
• Establishes and updates document control databases and coordinates with Project Teams to facilitate document exchange.
• Performs quality checks on documents, resolves discrepancies, and collaborates with stakeholders to ensure accuracy and compliance of documents to quality and company standards.
• Responsible for document retrieval and archiving ensuring documents are systematically labeled and stored (for easy retrieval, version control, and maintenance of accurate records).
• Establishes document retention schedules, archiving, and proper disposal of outdated documents as well as maintaining the security of confidential documents.
• Provides support and training to users on document management systems.

To succeed and grow in this role, you will be required to meet the following qualifications:

• At least 3 years of work experience as a Document Controller or in a similar role
• Proficient in using document management software or systems.
• Knowledgeable in Google Space applications (such as Google Docs, Google Sheets and Google Sites).
• Familiarity with quality management systems (e.g. ISO 9001) is highly desirable.
• Certified ISO 9001:2015 Lead Auditor is an advantage.
• Willing to relocate near Calumpit, Bulacan.

About FELCO

At Firefly Electric and Lighting Corporation (FELCO), customer satisfaction is a commitment. Our mission is to elevate everyday experiences by providing accessible quality products and solutions that every Filipino deserves.

Since we started our operations in 2001, we have worked hard to build expertise and deliver quality products, reliable service, and trustworthy lighting and electrical solutions through our brands—Firefly, Royu, ECOLum, and Herks. Today, we continue to ensure a diverse range of premium products for our valued customers by introducing new categories and by partnering with internationally-recognized brands and products, such as Chint, ABB, and DCK.

Document Control Specialist

Posted 1 day ago

Qualifications:

• with experience in ISO 9001 Certification is a must
• Candidate must be a graduate of BS Accountancy/BSBA course.

A document controller is responsible for the timely, accurate, and efficient preparation and management of documented processes and works instructions. He controls the releasing and retrieval of the documented processes and works instructions.

RESPONSIBILITIES:

• Monitor and control all request copies of controlled documents
• Monitor the creation/revision of the processes and work instruction.
• Monitor the deadline and proper disposal all documented information.
• Monitor all issued CPAR are closed and on or before the scheduled deadline.
• Monitor archived documents of the departments
• Ensure all department have a copy of documented information based on the distribution matrix.
• Ensure that all obsolete/un-updated copy of the documented information is not circulated on the departments.
• Ensure the completeness of Master copy of documented/controlled process.
• Ensure all documented information had properly stamped
• Ensure updated DCC files at all time

Job Type: Full-time

• Paid training

Records Management Assistant

Pasig City, National Capital Region ₱ - ₱ Y Converge ICT Solutions, Inc.

Posted 1 day ago

Job Description

Qualification

• College Graduate of any course; Having law subjects in the curriculum is a definite advantage
• At least two (2) years of experience as a paralegal or administrative role within a legal or corporate environment or of providing administrative support to legal departments;
• With meticulous attention to details and able to understand and interpret simple legal documentation and records;
• Excellent organizational and time management skills, with the ability to manage multiple tasks and meet tight deadlines;
• Strong written and verbal communication skills;
• Ability to handle confidential and sensitive information with integrity and discretion.; and
• Proactive, resourceful, and able to work both independently and collaboratively with cross-functional teams.

AREAS OF RESPONSIBILITIES

• Timely and accurately process contracts endorsed to the Legal Services Department for drafting and review, from reviewing the completeness of the request to acknowledgement of a complete request;
• Timely review, verify and provide comments to request forms and other due diligence documents as part of the validation of the request for contract drafting and review;
• Timely and completely endorse requests for contract drafting and review to the assigned handling lawyer for appropriate action;
• Monitor and track the progress of the request for contract drafting and review using the Legal Contracts tracker daily and provide updates to the handling lawyers;
• Maintain and update the legal contract database, ensuring all contracts and legal documents are properly recorded, organized, and accessible for tracking and reference;
• Draft effective emails and correspondence to follow-up the handling lawyers and business units on pending requests;
• Create reports, weekly or as may be requested by the lawyers, on the contract requests data, particularly, on status and what are pending;
• Provide day-to-day assistance to company lawyers, including administrative support, document preparation, and notification of urgent legal matters; and
• Collaborate and communicate effectively with various business units to ensure understanding of the legal processes and facilitate smooth internal workflows.

Job Type: Full-time

Application Question(s):

• What is your expected salary?

Posted 1 day ago

Job Description

The Records Management Coordinator is responsible for the proper management, organization, and secure disposal of records in compliance with legal, contractual, and organizational guidelines. This role oversees retention schedules, maintains records systems, and ensures adherence to regulatory standards.

Key Responsibilities

• Maintain and manage records retention schedules in accordance with policies, legal, and contractual requirements.
• Review and assess manifests and related data from third-party storage facilities to identify records within retention periods or due for destruction.
• Manage the full life cycle of records, including creation, storage, retrieval, and secure destruction.
• Maintain accurate and up-to-date records of files held at third-party facilities.
• Collaborate with US-based stakeholders regarding records sent to storage and prepare manifests as required.
• Assist with troubleshooting and process improvements in records management.
• Respond to requests for information and support from internal and external stakeholders.
• Ensure compliance with legal and regulatory requirements governing document retention and destruction.
• Compile and prepare reports on records management activities.
• Meet and maintain established key performance indicators (KPIs).

Qualifications

• Bachelor's degree or equivalent experience in Administrative Management.
• 3–5 years of experience in administrative office roles; records management experience is a strong advantage.
• Proven organizational skills with exceptional attention to detail.
• Strong problem-solving and analytical abilities.
• Ability to thrive in a fast-paced, dynamic environment.
• Demonstrated capacity to manage multiple, overlapping projects.
• Self-starter with strong interpersonal and communication skills.
• Ability to coordinate and collaborate effectively with groups that may have differing priorities and perspectives.
• Proficient in Microsoft 365 (Outlook, Excel, Word).
• Comfortable working with third-party vendor technologies for records management.

Job Types: Full-time, Permanent

• Company events
• Health insurance
• Life insurance
• Paid training

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