Administrative Assistant/ Document Controller

1 day ago

Manila, National Capital Region, Philippines SAN MIGUEL HOLDINGS CORP. Full time ₱150,000 - ₱300,000 per year

Job Description:

  • Provide administrative and clerical support to PMO staff and Project Manager/Supervisor.
  • Organize and maintain office systems, including filling, scheduling, and communication flows.
  • Coordinate meetings, prepare agendas, and take meeting minutes.
  • Act as the point of contact for internal and external communications.
  • Manage office supplies, requisitions, and petty cash records.
  • Maintain staff attendance records and timesheets for project personnel.
  • Coordinate with HR on onboarding, leave tracking, and staff movement.
  • Establish and maintain a structured document control system for all project-related documents (correspondence, drawings, reports, contracts, etc.)
  • Ensure document control procedures comply with project requirements and quality standards.
  • Control access to project documents and ensure that authorized personnel can retrieve required information.

Qualifications:

  • Graduate of Bachelor's Degree in Office Management/ Information Management or related field.
  • Must have at least one year of relevant experience in an administrative or secretarial role/document control.
  • With experience working in an engineering or construction-related environment is preferred.
  • Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and document formatting.

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