Administrative Assistant/ Document Controller

4 days ago

Manila, National Capital Region, Philippines SAN MIGUEL HOLDINGS CORP. Full time ₱300,000 - ₱450,000 per year

Job Description:

  • Provide administrative and clerical support to PMO staff and Project Manager/Supervisor.
  • Organize and maintain office systems, including filling, scheduling, and communication flows.
  • Coordinate meetings, prepare agendas, and take meeting minutes.
  • Act as the point of contact for internal and external communications.
  • Manage office supplies, requisitions, and petty cash records.
  • Maintain staff attendance records and timesheets for project personnel.
  • Coordinate with HR on onboarding, leave tracking, and staff movement.
  • Establish and maintain a structured document control system for all project-related documents (correspondence, drawings, reports, contracts, etc.)
  • Ensure document control procedures comply with project requirements and quality standards.
  • Control access to project documents and ensure that authorized personnel can retrieve required information.

Qualifications:

  • Graduate of Bachelor's Degree in Office Management/ Information Management or related field.
  • Must have at least one year of relevant experience in an administrative or secretarial role/document control.
  • With experience working in an engineering or construction-related environment is preferred.
  • Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and document formatting.

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Please do not entertain any text messages, emails or other forms of communication that require payment of any amount to process your application. SMC and its subsidiaries DO NOT COLLECT fees from any applicant for medical examination or testing. Please report any suspicious activity to 

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