Document Controller

20 hours ago

Manila, National Capital Region, Philippines Inland Corporation Full time ₱280,000 - ₱560,000 per year

The Document Controller (Supervisory Level) for Tender Management is responsible for the organization, control, and safekeeping of all tender-related documents within Inland Corporation. This role ensures accuracy, traceability, and compliance in all tender submissions by efficiently managing document flow between internal departments and external clients.

The position supports the Tender Manager and Tender Analyst in maintaining systematic records, tracking document revisions, and ensuring timely retrieval of critical documents during bid preparation and audits.

Key Responsibilities:

  • Supervise and manage the documentation process for all tender-related files.
  • Organize, track, and maintain version control for all documents related to bids and tenders.
  • Ensure compliance with document control standards and company procedures.
  • Coordinate with internal teams (Tender, Operations, Finance, Sales) for document collection and validation.
  • Safeguard confidential and proprietary information throughout the tender process.
  • Prepare and maintain document logs, registers, and archives for easy retrieval.
  • Support audits and bid reviews by ensuring document completeness and accessibility.
  • Recommend improvements to document control systems and processes.

Qualifications:

  • Bachelor's Degree in Business Administration, Office Management, or related field.
  • Minimum of 2 years of experience in document control, bid coordination, or administrative support, preferably in the logistics, freight forwarding, engineering, or construction industry.
  • Supervisory experience is an advantage.
  • Knowledge of ISO standards and document control protocols is an advantage.
  • Proficient in MS Office (Excel, PowerPoint, Word); knowledge of CRM or ERP systems is an advantage.
  • Excellent organizational skills and strong attention to detail.

Core Competencies:

  • Organization & Attention to Detail: Maintains document accuracy and integrity.
  • Confidentiality: Protects sensitive commercial and company data.
  • Accountability: Takes ownership of document control responsibilities.
  • Coordination: Works effectively across departments to manage and release documentation.
  • Time Management: Ensures timely updates and submission of tender documents.
  • Process Discipline: Follows and continuously improves document control procedures.

What We Offer:

  • Competitive salary and benefits package
  • Professional growth and career advancement opportunities
  • Supportive and collaborative workplace culture

Job Types: Full-time, Permanent

Pay: From Php28,000.00 per month

Benefits:

  • Company Christmas gift
  • Company events
  • Health insurance
  • Life insurance
  • Opportunities for promotion
  • Promotion to permanent employee

Work Location: In person

Expected Start Date: 11/15/2025

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