Document Controller

Document Controller | UAE

Are you a results-driven leader with a proven track record in delivering high-value, mission-critical construction projects?

This role is based on-site in the UAE and will require relocation.
ALEC will be conducting interviews in Manila.

Who We are?

ALEC Holdings L.L.C - S.O. (ALEC), part of ICD, is a leading GCC construction company known for delivering complex, high-profile projects. With 20+ years of experience, ALEC builds across sectors including airports, hospitality, retail, and high-rises.

In the UAE, ALEC has delivered many of the nation's most iconic developments, operating as a fully integrated contractor through specialist business units that provide end-to-end construction solutions.

ALEC Building forms the structural heart of the Group, delivering high-value construction projects from foundation to finish. Whether commercial towers or luxury hospitality developments, we build safely, collaboratively, and with precision, laying the groundwork for long-term success.

Why Join Us?

In the role of a Document Controller, you will play a critical role in ensuring smooth project execution by maintaining accurate and up-to-date documentation. You will be responsible for the management, control, and distribution of all project-related documents, ensuring compliance with company standards, client requirements, and ISO 9001 protocols. This role will support project teams by providing quick access to essential documents, tracking revisions, and ensuring proper record-keeping. You will also assist in reporting and data analysis, leveraging tools like
Power BI
to provide insights on document status and project progress. Your work will directly contribute to the efficiency, transparency, and quality of our construction projects.

At ALEC, we're about more than just building world-class facilities—we're about building exceptional careers. As a trusted partner to some of the region's most ambitious developments, we value innovation, operational excellence, and our people. Join us and lead delivery efforts that shape the region's digital future.

Your Role

• Maintain and update submittal/records registers with current document status.
• Distribute submittals from subcontractors for internal review according to the Document Distribution Matrix.
• Submit project submittals to consultants with transmittal covers.
• Scan and upload commented/approved submittals into the project document management system (e.g.,
  Aconex
  ).
• Prepare and label files with proper traceability of records.
• Ensure proper file management and housekeeping according to ISO 9001 standards.
• Save project documents in established folder structures and maintain hard copy references for easy retrieval.
• Maintain confidentiality of sensitive information.
• Prepare ad-hoc reports as required, including using
  Power BI
  for data visualization and reporting.
• Ensure professional handling of original project documents, including construction drawings, schematics, and statutory documents.

Requirements

• Graduate or equivalent relevant experience.
• Minimum 5 years' experience in a construction environment, including at least 2 years in a QA/QC department.
• Strong knowledge and hands-on experience with
  Aconex
  .
• Experience with
  Power BI
  for reporting and dashboards.
• Proficient in MS Office and other relevant document management software.
• Strong attention to detail and organizational skills.

What We Offer

· The chance to contribute to some of UAE most iconic projects.

· A collaborative, supportive environment that values innovation and excellence.

· Opportunities for professional growth and career progression.

Ready to plan the path to project success?

If you're inspired by what you've read and believe you're the right fit, we'd love to hear from you.

Join ALEC and play a pivotal role in shaping a high-performing team that drives our success.

Apply today and be part of something excellent