Junior Document Controller

7 days ago

Manila, National Capital Region, Philippines VEGA Full time $70,000 - $120,000 per year

Country: Philippines

Job Description

This position will be seconded to one of VEGA's largest banking clients—a globally recognized Top Tier US investment bank with a strong presence across the Asia Pacific. The Junior Document Controller will play a vital role in supporting documentation processes between VEGA and its client. This entry-level position is ideal for someone who is organized, detail-oriented, and eager to grow in a professional environment. The role focuses on assisting with document creation, control, and coordination to ensure consistency, compliance, and accessibility across teams.

Key Responsibilities

Document Support and Maintenance

  • Assist in the preparation, formatting, and updating of documents, including reports, manuals, and SOPs.
  • Ensure documents are correctly labelled, versioned, and stored according to established protocols.

Document Control Systems

  • Support the implementation and maintenance of document control systems.
  • Help manage access permissions and ensure documents are retrievable by authorized personnel.

Quality and Compliance

  • Conduct basic checks for completeness, formatting, and compliance with internal standards.
  • Flag inconsistencies or outdated content for review by senior team members.

Collaboration and Coordination

  • Work closely with project teams, subject matter experts, and administrative staff to gather documentation inputs.
  • Coordinate document reviews and approvals, ensuring timely updates and distribution.

Version and Record Management

  • Track document revisions and maintain logs of changes.
  • Archive obsolete documents and ensure current versions are in use.

Training and Support

  • Provide basic guidance to team members on document handling procedures.
  • Assist in onboarding new users to document management systems.

Qualifications

  • Bachelor's degree or diploma in Business Administration, Information Management, Communications, or a related field.
  • 1–2 years of experience in document control, administrative support, or records management (fresh graduates with relevant internship experience are welcome).
  • Basic understanding of document management systems (e.g., SharePoint, Google Workspace, or similar platforms).
  • Strong attention to detail and organizational skills.
  • Good written and verbal communication skills.
  • Ability to work collaboratively in a fast-paced, multicultural environment.
  • Familiarity with compliance and confidentiality practices is a plus.
  • Experience in financial services or technology industries is an advantage, but not required.

About VEGA

VEGA is a global leader in audiovisual, collaboration, and dynamic display solutions, serving clients for nearly 40 years. Through innovative solutions, services, and strategic technology alliances, VEGA designs, implements, and supports deployments across all industries, enhancing how businesses compete, operate, and communicate. With over 750 professionals and an extensive partner network, VEGA operates more than 40 offices across 20 countries worldwide.

  • Document Controller

    1 week ago

    Manila, National Capital Region, Philippines San Miguel Aerocity Inc. Full time $40,000 - $60,000 per year

    Summary: Under the direction of the Document Control Manager, the Document Controller supports the document control management system for the project that maintains and distributes project documents. Specific tasks:Supports the implementation of the project's document control policies and procedures. Works within the electronic data management system to...

  • document controller

    2 weeks ago

    Manila, National Capital Region, Philippines SYSTECH INDUSTRIES CORPORATION Full time $30,000 - $50,000 per year

    Job Description:Print and distribute documents as neededReview and update documents for maintenance and quality controlScan and upload documents according to company procedureEstablish and maintain record retention timelinesMaintain confidentiality regarding sensitive documentsEnsuring all documentation meets formal requirements and required...

  • Document Controller

    2 weeks ago

    Manila, National Capital Region, Philippines ALEC Holdings Full time $90,000 - $120,000 per year

    Document Controller | UAEAre you a results-driven leader with a proven track record in delivering high-value, mission-critical construction projects?This role is based on-site in the UAE and will require relocation.ALEC will be conducting interviews in Manila.Who We are?ALEC Holdings L.L.C - S.O. (ALEC), part of ICD, is a leading GCC construction company...

  • Document Control Specialist

    1 week ago

    Manila, National Capital Region, Philippines Philtrust Bank Full time $40,000 - $80,000 per year

    Key Responsibilities:• Draft, edit, and maintain IT policies, process documentation, and internal manuals.• Work closely with IT teams to document workflows, standard operating procedures (SOPs), and system-related processes.• Assist in preparing reports, presentations, and executive summaries for the CTO.• Coordinate with other departments to gather...

  • Administrative Assistant/ Document Controller

    2 weeks ago

    Manila, National Capital Region, Philippines SAN MIGUEL HOLDINGS CORP. Full time ₱150,000 - ₱300,000 per year

    Job Description:Provide administrative and clerical support to PMO staff and Project Manager/Supervisor.Organize and maintain office systems, including filling, scheduling, and communication flows.Coordinate meetings, prepare agendas, and take meeting minutes.Act as the point of contact for internal and external communications.Manage office supplies,...

  • Document Controller – Renewable Energy Projects

    2 days ago

    Manila, National Capital Region, Philippines Bureau Veritas S.A. Full time $70,000 - $120,000 per year

    About the role We are seeking a skilled and organised Document Controller to join our dynamic Renewable Energy Projects team across the Philippines. As a Document Controller, you will play a crucial role in managing and maintaining the documentation for our exciting renewable energy projects. This full-time position offers the opportunity to contribute to...

  • Document Review Specialist

    3 days ago

    Manila, National Capital Region, Philippines beBeeRegulatory Full time ₱1,500,000 - ₱2,000,000

    Job Opportunity: Technical Editor IIThe Technical Editor II is responsible for reviewing and refining documents according to client specifications, style guides, and other guidance materials. This role requires careful consideration of business objectives, project deliverables, timelines, and regulatory requirements.To excel in this position, you must be...

  • Document Controller

    1 week ago

    Manila, National Capital Region, Philippines Private Advertiser Full time $70,000 - $120,000 per year

    Technical background in Civil or Electrical EngineeringExperience in document managementProficient in MS Office (Word, Excel, Outlook) and document sharing platformsAbility to adapt and learn new softwareMust have prior experience in renewable energy projects

  • Junior Auditor

    2 weeks ago

    Manila, National Capital Region, Philippines Neltex Development Co., Inc Full time ₱300,000 - ₱500,000 per year

    Qualification:Graduate of BS Accountancy or any business-related course At least 1 year auditing experience in a manufacturing set-up or related industry Has auditing and accounting knowledge Proficiency in MS Excel, familiarity with ERP such as SAPMust have strong communication skills, critical thinking, and problem-solving skills Willing to be assigned in...

  • document control custodian

    1 week ago

    Manila, National Capital Region, Philippines MEDISENSE LABORATORY CENTER INC Full time ₱104,000 - ₱130,878 per year

    Registers and files all quality documents.2. Registers all external documents submitted by the department/OIC.3. Posts and updates documents in the online viewing of documents.4. Updates the Masterlist of the Quality Management System documents.5. Monitors document review annually by each department.6. Performs on-line Document Audit of Quality Documents.7....