Junior Document Controller
1 week ago
Country: Philippines
Job Description
This position will be seconded to one of VEGA's largest banking clients—a globally recognized Top Tier US investment bank with a strong presence across the Asia Pacific. The Junior Document Controller will play a vital role in supporting documentation processes between VEGA and its client. This entry-level position is ideal for someone who is organized, detail-oriented, and eager to grow in a professional environment. The role focuses on assisting with document creation, control, and coordination to ensure consistency, compliance, and accessibility across teams.
Key Responsibilities
Document Support and Maintenance
- Assist in the preparation, formatting, and updating of documents, including reports, manuals, and SOPs.
- Ensure documents are correctly labelled, versioned, and stored according to established protocols.
Document Control Systems
- Support the implementation and maintenance of document control systems.
- Help manage access permissions and ensure documents are retrievable by authorized personnel.
Quality and Compliance
- Conduct basic checks for completeness, formatting, and compliance with internal standards.
- Flag inconsistencies or outdated content for review by senior team members.
Collaboration and Coordination
- Work closely with project teams, subject matter experts, and administrative staff to gather documentation inputs.
- Coordinate document reviews and approvals, ensuring timely updates and distribution.
Version and Record Management
- Track document revisions and maintain logs of changes.
- Archive obsolete documents and ensure current versions are in use.
Training and Support
- Provide basic guidance to team members on document handling procedures.
- Assist in onboarding new users to document management systems.
Qualifications
- Bachelor's degree or diploma in Business Administration, Information Management, Communications, or a related field.
- 1–2 years of experience in document control, administrative support, or records management (fresh graduates with relevant internship experience are welcome).
- Basic understanding of document management systems (e.g., SharePoint, Google Workspace, or similar platforms).
- Strong attention to detail and organizational skills.
- Good written and verbal communication skills.
- Ability to work collaboratively in a fast-paced, multicultural environment.
- Familiarity with compliance and confidentiality practices is a plus.
- Experience in financial services or technology industries is an advantage, but not required.
About VEGA
VEGA is a global leader in audiovisual, collaboration, and dynamic display solutions, serving clients for nearly 40 years. Through innovative solutions, services, and strategic technology alliances, VEGA designs, implements, and supports deployments across all industries, enhancing how businesses compete, operate, and communicate. With over 750 professionals and an extensive partner network, VEGA operates more than 40 offices across 20 countries worldwide.
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