Department Assistant

2 days ago

Taguig, National Capital Region, Philippines Prime@Technology Specialists, Inc. Full time ₱780,000 per year

Job Description:

Position Summary:

The Department Assistant supports the department by handling administrative and coordination tasks across operations, internal control, resources, and customer-related matters. The role focuses on assisting managers, preparing reports, ensuring processes run smoothly, and following up on assigned actions, rather than leading decision-making.

Operations Support

  • Assist in tracking departmental KPIs, task progress, and deadlines.
  • Help prepare schedules, reports, and meeting notes.

Internal Control Assistance

  • Help maintain documentation for compliance and process standards.
  • Provide support during inspections, audits, and reviews.
  • Record findings and follow up on corrective actions assigned by managers.

Resource Coordination

  • Provide support in the use of company tools, such as TIMES, to monitor employees' service time utilization and prepare timely productivity reports.
  • Assist in tracking and monitoring resource allocation requests and related documentation through the iResource System.
  • Help ensure compliance with Cyber Secret and overall data security policies.
  • Support the preparation and maintenance of resource allocation records and documentation.

Qualifications:

  • Bachelor's degree or equivalent work experience.
  • At least 1 year in administrative, operations, or coordination roles.
  • Good organizational skills, accuracy, and attention to detail.
  • Familiarity with reporting tools and office applications.
  • Supportive and service-oriented mindset.
  • Discreet in handling sensitive information.
  • Reliable in follow-ups and documentation.
  • Clear communicator, able to coordinate across teams.
  • Flexible and proactive in assisting tasks.

Job Types: Full-time, Fresh graduate

Pay: Php50, Php65,000.00 per month

Benefits:

  • Health insurance
  • Life insurance
  • Opportunities for promotion
  • Pay raise

Work Location: In person

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