Executive Assistant

1 week ago

Antipolo City, Calabarzon, Philippines People First Labor Service Cooperative Full time ₱900,000 - ₱1,200,000 per year

provides high-level administrative, organizational, and project support to an executive, often a CEO. Key responsibilities include managing calendars, scheduling meetings, coordinating travel, handling communications, preparing reports and presentations, and managing projects, all while maintaining strict confidentiality and employing strong organizational and communication skills.

Key Responsibilities

  • Calendar Management: Efficiently manage and organize the executive's schedule, including appointments, meetings, and events.
  • Travel Arrangements: Plan and book domestic and international travel for the executive, including flights, accommodations, and transportation.
  • Communication Management: Screen and respond to emails and phone calls, acting as a gatekeeper and filter between the executive and other staff, clients, and stakeholders.
  • Meeting Coordination: Prepare agendas, coordinate with attendees, arrange meeting logistics, and take minutes or action items.
  • Document and Presentation Preparation: Create, organize, and manage reports, presentations, and other documents, often compiling data from various sources.
  • Project Support: Assist with managing projects, including tracking progress, handling follow-ups, and coordinating with teams.
  • Administrative Support: Handle expenses, manage records, and perform other day-to-day administrative functions.
  • Liaison Role: Act as a representative for the executive, interacting with both internal and external parties.

Essential Skills

  • Time Management & Organization: Ability to multitask, prioritize tasks, and manage a demanding workload.
  • Communication: Exceptional verbal and written communication skills.
  • Confidentiality: Discretion and professionalism in handling sensitive and confidential information.
  • Tech Savvy: Proficiency with software, particularly the Microsoft Office Suite, for productivity.
  • Problem-Solving: Resourcefulness and the ability to find solutions to challenges.
  • Attention to Detail: Meticulousness in tasks to ensure accuracy and quality.
  • Adaptability: Flexibility to adjust to changing priorities and work environments.

Job Type: Full-time

Language:

  • English (Preferred)

Work Location: In person

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