Executive Assistance

2 days ago

Antipolo City, Calabarzon, Philippines Enbrighten International Services Inc. Full time ₱144,000 - ₱2,160,000 per year

Administrative Support

  • Manage complex calendars, coordinate meetings across multiple time zones, and ensure optimal scheduling.
  • Handle email correspondence and follow-ups on behalf of the executive.
  • Prepare meeting materials, agendas, and summaries, track action items and deadlines.
  • Coordinate domestic and international travel arrangements, including flights, accommodations, itineraries, and logistics.
  • Lead & client management: pre-qualify leads, scheduling calls, managing calendars, reminders, and pre/post-call follow-ups.
  • Travel administration: book flights, hotels, and managing logistics

Operations & Project Coordination

  • Assist with project tracking, documentation, and communication across departments.
  • Support preparation of investor, client, or partner presentations and reports.
  • Help coordinate vendor relationships, invoices, and expense tracking.
  • Manage onboarding and coordination for outsourced and offshore team members.

Communications & Liaison

  • Serve as the first point of contact between the executive and internal/external parties.
  • Draft and edit professional correspondence, memos, and documents.

Confidentiality & Discretion

  • Handle sensitive information with integrity, exercising sound judgment at all times.
  • Ensure compliance with company policies and data security protocols.

___________________________________________________________________________________

QUALIFICATIONS

  • Bachelor's degree preferred, or equivalent professional experience
  • 2+ years of experience supporting C-level or senior executives, ideally in finance, private equity, or real estate
  • Exceptional written and verbal communication skills
  • Proficiency with MS Office, Google Workspace, and CRM (Hubspot, Salesforce)
  • Strong organizational and multitasking abilities; thrives in fast-paced environments
  • High emotional intelligence, professionalism, and discretion.

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