Executive Assistant

1 week ago


Manila, National Capital Region, Philippines SSI SCHÄFER Full time ₱1,200,000 - ₱2,400,000 per year

About the Group

Become part of our success story

A leading global solution provider for all sectors of intralogistics – that is us: SSI SCHAEFER. What we also are: A family business that invests in the expertise, passion and talents of its employees.

As one of the largest providers, we help our customers increase the efficiency and sustainability of their storage, picking and transport processes using innovative technologies and software. From fully automated warehouses with customized service and maintenance packages to manual and semi-automatic systems, we offer cost-effective intralogistics solutions from a single source. Moreover, we are now a leading provider of software for internal material flow.

SSI SCHAEFER: 8,600 people that work in 80 operating companies and 7 production sites worldwide and impress customers from all sectors with customized intralogistics solutions.

If you are also looking for an attractive employer to work with on a long-term basis, then simply get to know us

We are looking for an
Executive Assistant
to provide high-level administrative support to the Regional Senior Vice President. In this role, you will ensure the efficient management of schedules, communications, and strategic initiatives. This role requires discretion, professionalism, and the ability to manage multiple priorities in a fast-paced, regional environment.

**To help us align expectations, please indicate your current monthly salary & expected monthly salary on your CV**

Responsibilities

Calendar & Travel Management

  • Manage and coordinate the SVP's calendar, meetings, and appointments across multiple time zones
  • Organize complex travel itineraries, including flights, accommodations, visas, and logistics

Communication & Correspondence

  • Handle confidential communications and correspondence on behalf of the SVP
  • Draft, proofread, and format emails, reports, and presentations

Meeting Coordination

  • Prepare agendas, minutes, and follow-ups for regional leadership meetings
  • Liaise with internal and external stakeholders to ensure smooth meeting execution

Project & Task Support

  • Assist in tracking regional initiatives, deadlines, and deliverables
  • Support the SVP in preparing materials for regional reviews, board meetings, and strategic planning.

Office & Administrative Support

  • Maintain filing systems, records, and documentation
  • Process expense reports, reimbursements, and other administrative tasks

Stakeholder Engagement

  • Serve as a point of contact for Global, Regional and Country teams, clients, and partners
  • Coordinate with HR, Finance, and other departments for cross-functional support

About you

  • Minimum of 5 years' experience in executive support, preferably in a regional or multinational setting
  • Excellent written and verbal communication skills
  • Strong organizational and time-management abilities
  • Proficiency in MS Office Suite and calendar management tools
  • High level of discretion and professionalism

What we offer

  • MNC exposure
  • Reputable employer in the intralogistics industry
  • Ability to work with colleagues from diverse backgrounds
  • Hybrid work set up
  • Attractive benefits
  • Great career development opportunities

  • Executive Assistant

    4 days ago


    Manila, National Capital Region, Philippines JAYA GUNA LANCAR (JGL) INC. Full time $40,000 - $80,000 per year

    Position OverviewThe Executive Assistant provides high-level administrative and operational support to the General Manager (GM) and Chief Executive Officer (CEO). This role ensures the smooth execution of daily executive functions by managing schedules, preparing documents, handling communications, and supporting decision-making processes. The Executive...

  • Executive Assistant

    3 hours ago


    Manila, National Capital Region, Philippines PTC Commercial CorporationESV International Corporation Full time ₱900,000 - ₱1,200,000 per year

    PTC Commercial Corporation/ESV International Corporation is hiring a Full time Executive Assistant role in Tondo, NCR. Apply now to be part of our team.Job summary:Flexible hours availableAn executive assistant provides high-level administrative support to an executive, managing their schedule, coordinating meetings, handling communications, preparing...

  • Executive Assistant

    4 days ago


    Manila, National Capital Region, Philippines Vicma Marketing Corporation Full time ₱600,000 - ₱1,200,000 per year

    About the role This is a full-time Executive Assistant position at Vicma Marketing Corporation based in Binondo, Manila City, Metro Manila. As an Executive Assistant, you will provide high-level administrative and organisational support to the senior leadership team, helping them to work effectively and efficiently.What you'll be doingManage the daily...

  • Executive Assistant

    4 days ago


    Manila, National Capital Region, Philippines Co Ban Kiat Hardware, Inc. Full time ₱900,000 - ₱1,200,000 per year

    Co Ban Kiat Hardware, Inc. is hiring a Full time Executive Assistant role in Binondo, NCR. Apply now to be part of our team.Job summary:Looking for candidates available to work:Monday: Morning, AfternoonTuesday: Morning, AfternoonWednesday: Morning, AfternoonThursday: Morning, AfternoonFriday: Morning, AfternoonSaturday: Morning, Afternoon2-3 years of...

  • Executive Assistant

    4 days ago


    Manila, National Capital Region, Philippines THE DAFT COMPANY, LLC Full time $40,000 - $60,000 per year

    takemytasks: Virtual Assistant OpportunityJoin our dynamic team and provide exceptional virtual assistance to our diverse clienteletakemytasks is a leading provider of premium virtual assistant services, connecting businesses across various industries with highly skilled and dedicated professionals. We pride ourselves on our commitment to excellence and our...

  • Executive Assistant

    3 weeks ago


    Manila, National Capital Region, Philippines AvantePH Staffing and Consultancy Inc. Full time

    We are looking for a highly organized and proactive Executive Assistant to provide high-level administrative support to senior executives of a company based in Manila. This role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.Key Responsibilities:Manage executive...

  • Executive Assistant

    2 days ago


    Manila, National Capital Region, Philippines AvantePH Staffing and Consultancy Inc. Full time ₱900,000 - ₱1,200,000 per year

    We are looking for a highly organized and proactive Executive Assistant to provide high-level administrative support to senior executives of a company based in Manila. This role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.Key Responsibilities: Manage executive...

  • Executive Assistant

    2 days ago


    Manila, National Capital Region, Philippines ELITE BUSINESS SOLUTIONS Full time ₱1,500,000 - ₱2,500,000 per year

    he Executive Assistant (EA) provides comprehensive support to the Chief Commercial Officer and senior leadership team while also supervising a small team of administrative staff to ensure smooth office and operational efficiency. The EA plays a critical role in coordinating executive activities, managing confidential information, and ensuring seamless...

  • Executive Assistant

    2 days ago


    Manila, National Capital Region, Philippines Virtual Assist Full time $14,000 - $20,800 per year

    Virtual Assist is looking for a highly skilled and motivated Executive Assistant to provide high-level administrative support to our executives. In this crucial role, you will manage schedules, coordinate meetings, handle communications, and assist with various strategic projects. Your attention to detail and ability to prioritize tasks will ensure our...

  • Executive Assistant

    4 days ago


    Manila, National Capital Region, Philippines DOXA Talent Full time ₱30,000 - ₱60,000 per year

    ROLE SUMMARYOur client is seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide dedicated remote support to a key executive leader within the organization. In this role, you will serve as a trusted partner, managing day-to-day administrative tasks, optimizing calendar and email workflows, and ensuring smooth coordination...