Executive Assistant

4 days ago

Manila, National Capital Region, Philippines Willow Technology Full time ₱900,000 - ₱1,200,000 per year

Since our founding in 2017, Willow has grown from a start-up in Australia to serving customers around the globe. Our product offering digitizes the build world for a better world. We make our customers buildings work smarter for them and the environment.

You will be joining a team of performance-driven Willowers, backed by the most advanced technology the built world has ever seen.

We are seeking a well-organized and proactive Executive Assistant and Office Manager to keep Willow running smoothly and help our teams thrive by prioritizing and anticipating their needs. We are looking for someone who can meet deadlines and can communicate clearly and effectively. This role will have the primary responsibility to support the company's President and will extend to broader company for office management and logistical support tasks.

What you will do:
    • Complete management of all business dealings and personal diary/schedule, anticipating needs, prioritization and preparation for meetings and key events, including organization of internal and external meetings. This shall include liaising with other teams and offices across different time zones
  • Provide a high standard of administrative and project support to leadership, as well as operational support for the United States and Australia
  • Manage communications and scheduling, calendar management, travel coordination, expense report management
  • Facilitate communication between the appropriate internal departments globally
  • Proactively consider and organize important deadlines, meetings, and necessary follow ups
  • Assist with light accounting duties for the Philippines office
  • Procurement activities
  • Event Coordination
  • Customer Relationship Management Portal Support.
What we are after:
    • 5-7 years' experience in an administrative role supporting C-level executives and senior leadership, preferably in a startup environment
  • Superior organizational skills and attention to detail - We are looking for someone who is logical, strategic, intuitive and proactive
  • Works well autonomously and under pressure

By joining our team of Willowers, we offer true flexible working arrangements, remote and/or hybrid as well as parental leave available for those budding families.

But it is not all about us – it's about you and the world around us. Willowers can dedicate up to 3 days a year to causes they love or level up through our Willow Academy. Psst…we've got your back with cool discounts on shopping and services too.

We at Willow never give up, we work smart, we care about our fellow human beings, and we always put our best foot forward.

At Willow, we're not just looking for the right fit for the job – we're excited to embrace a rainbow of talents and perspectives, fostering a vibrant workplace where all individuals are celebrated and discrimination is left at the door.

To find out more, visit the

  • Executive Assistant

    4 days ago

    Manila, National Capital Region, Philippines JAYA GUNA LANCAR (JGL) INC. Full time $40,000 - $80,000 per year

    Position OverviewThe Executive Assistant provides high-level administrative and operational support to the General Manager (GM) and Chief Executive Officer (CEO). This role ensures the smooth execution of daily executive functions by managing schedules, preparing documents, handling communications, and supporting decision-making processes. The Executive...

  • Executive Assistant

    3 hours ago

    Manila, National Capital Region, Philippines PTC Commercial CorporationESV International Corporation Full time ₱900,000 - ₱1,200,000 per year

    PTC Commercial Corporation/ESV International Corporation is hiring a Full time Executive Assistant role in Tondo, NCR. Apply now to be part of our team.Job summary:Flexible hours availableAn executive assistant provides high-level administrative support to an executive, managing their schedule, coordinating meetings, handling communications, preparing...

  • Executive Assistant

    4 days ago

    Manila, National Capital Region, Philippines Vicma Marketing Corporation Full time ₱600,000 - ₱1,200,000 per year

    About the role This is a full-time Executive Assistant position at Vicma Marketing Corporation based in Binondo, Manila City, Metro Manila. As an Executive Assistant, you will provide high-level administrative and organisational support to the senior leadership team, helping them to work effectively and efficiently.What you'll be doingManage the daily...

  • Executive Assistant

    4 days ago

    Manila, National Capital Region, Philippines Co Ban Kiat Hardware, Inc. Full time ₱900,000 - ₱1,200,000 per year

    Co Ban Kiat Hardware, Inc. is hiring a Full time Executive Assistant role in Binondo, NCR. Apply now to be part of our team.Job summary:Looking for candidates available to work:Monday: Morning, AfternoonTuesday: Morning, AfternoonWednesday: Morning, AfternoonThursday: Morning, AfternoonFriday: Morning, AfternoonSaturday: Morning, Afternoon2-3 years of...

  • Executive Assistant

    4 days ago

    Manila, National Capital Region, Philippines THE DAFT COMPANY, LLC Full time $40,000 - $60,000 per year

    takemytasks: Virtual Assistant OpportunityJoin our dynamic team and provide exceptional virtual assistance to our diverse clienteletakemytasks is a leading provider of premium virtual assistant services, connecting businesses across various industries with highly skilled and dedicated professionals. We pride ourselves on our commitment to excellence and our...

  • Executive Assistant

    3 weeks ago

    Manila, National Capital Region, Philippines AvantePH Staffing and Consultancy Inc. Full time

    We are looking for a highly organized and proactive Executive Assistant to provide high-level administrative support to senior executives of a company based in Manila. This role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.Key Responsibilities:Manage executive...

  • Executive Assistant

    2 days ago

    Manila, National Capital Region, Philippines AvantePH Staffing and Consultancy Inc. Full time ₱900,000 - ₱1,200,000 per year

    We are looking for a highly organized and proactive Executive Assistant to provide high-level administrative support to senior executives of a company based in Manila. This role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.Key Responsibilities: Manage executive...

  • Executive Assistant

    2 days ago

    Manila, National Capital Region, Philippines ELITE BUSINESS SOLUTIONS Full time ₱1,500,000 - ₱2,500,000 per year

    he Executive Assistant (EA) provides comprehensive support to the Chief Commercial Officer and senior leadership team while also supervising a small team of administrative staff to ensure smooth office and operational efficiency. The EA plays a critical role in coordinating executive activities, managing confidential information, and ensuring seamless...

  • Executive Assistant

    2 days ago

    Manila, National Capital Region, Philippines Virtual Assist Full time $14,000 - $20,800 per year

    Virtual Assist is looking for a highly skilled and motivated Executive Assistant to provide high-level administrative support to our executives. In this crucial role, you will manage schedules, coordinate meetings, handle communications, and assist with various strategic projects. Your attention to detail and ability to prioritize tasks will ensure our...

  • Executive Assistant

    4 days ago

    Manila, National Capital Region, Philippines DOXA Talent Full time ₱30,000 - ₱60,000 per year

    ROLE SUMMARYOur client is seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide dedicated remote support to a key executive leader within the organization. In this role, you will serve as a trusted partner, managing day-to-day administrative tasks, optimizing calendar and email workflows, and ensuring smooth coordination...