Finance Associate

WHO YOU ARE

You are an Odd Group
(Oddefy, Prodd and Odd Cafe)
Finance Associate - Procurement; You are part of the Internal & Finance Teams focusing on the procurement processes and project related support tasks.

With a strong emphasis on attention to detail and efficient task management, you ensure the smooth execution of procurement activities and contribute to the operations and project goals. You are responsible for sourcing, procuring and managing the café's up-to-date inventory. The role involves negotiating with suppliers, ensuring the quality and timely delivery of goods, and maintaining cost-effective procurement practices. 

WHAT YOU DO

• SUPPLIER MANAGEMENT:

Identify, evaluate potential and secure suppliers based on price, availability, necessity, quality and logistical expenses. Establish and maintain strong relationships with the suppliers. Negotiating sale agreements and supply contracts in ways that benefit the company such as: cost and terms of service with suppliers. Monitor supplier performance and ability to resolve any issues or discrepancies.

• PROCUREMENT ASSISTANCE AND EXECUTION

: Provide essential support and execute (physically/in-person/on-site or otherwise) the procurement process including but not limited to creating purchase orders, goods checklists, materials lists, coordinating lead times, preparations of goods and services requisitions, and ordering samples and  coordinating delivery logistics with partner shipping agencies and/or sellers to ensure timely delivery and oversee the integrity and quality of delivered goods and services as required.

• DOCUMENT PREPARATION AND RECORD KEEPING:

Prepare submittal cover and canvas sheets, necessary forms that ensure compliance with project specifications and requirements and payments

payments and managing purchasing expenses with meticulous record-keeping

.

• VENDOR ACCREDITATION

: Various vendor communications such as canvassing of goods and services, accreditation agreement and requirements, tracking orders obtaining deliveries and lead times. Properly coordinating and giving a status update and feedback with the Odd Café's Operation Manager & Finance Odd Group.

• RECORD KEEPING

: Maintain meticulous records of procurement activities that includes vendor's database, purchase orders, sales invoices, delivery receipts and confirmations. Conduct market research to identify trends and cost-effective procurement strategies.

• INVENTORY MANAGEMENT:

Conduct regular inventory audits and reconcile discrepancies.

• QUALITY ASSURANCE

: Inspect goods received for quality and quantity based on the actual orders. Ensure all goods and services meet the café's quality standards and specifications. Collaborate with kitchen and operations point personnel to address quality issues and related concerns., savings and procurement performance. Identify opportunities for cost-savings and process of improvements. Ensure compliance with company policies and relevant regulations.

• FINANCIAL MANAGEMENT:

Monitor and manage procurement budgets. Analyze summary lists of purchases, collecting of all the data and prepare reports on spending

• ADMINISTRATIVE SUPPORT AND COLLABORATION:

The ability to provide overall support to the team as time permits and as required, provide general administrative assistance and collaboration with these internal departments
(Odd Cafe Operations Manager and Finance Team)

to ensure that we fulfill all requests.

WHAT YOU ARE GOOD AT

• Proven experience in providing support in a service-oriented environment/industry. The ideal candidate
  is preferred to have experience in the F&B industry

, have excellent negotiation skills and a keen eye for every detail.
- Must have previous experience in supply chain planning and procurement budget.
- You are good at liaising with people and have the eye to discern good potential business partners that will be good partners for the company.
- You are a very strong and effective communicator- both written and oral skills
- You have a strong business sense and have a deep understanding about business
- Detail-oriented, strong troubleshooting and problem-solving skills, and ability to think analytically
- Proficiency in MS Office suite and familiarity with database software
- You have strong resilience to enable you to deal with problems and constructive criticism.
- Flexible under a hybrid work set-up: work from home/onsite (Makati and/or Ortigas) and may be required to pick-up important items from time to time