Payroll Accounting

OPEN FOR FULL-TIME AND CONSULTANCY.

Job Description:

The Payroll Accounting - Compensation and Benefits is responsible for the accurate, compliant, and timely management of employee and consultant compensation, including payroll, last pay, benefits administration, and statutory reporting.

This role directly oversees the entire computation process - from validating DTRs to generating payroll reports and statutory deductions — while ensuring all records are reconciled, audit-ready, and aligned with accounting and compliance standards.

The officer coordinates with Corporate & Business Operations (CBO) on documentation completeness and payment release, and with the external accounting partner on validation of computation accuracy, withholding tax correctness, and reconciliation.

Qualifications:

• Bachelor's degree in Human Resource Management, Accounting, Finance, or a related field (with a strong background in payroll accounting)
• 5-7 years of solid experience in payroll processing, last pay computation, and statutory compliance.
• Proficiency in similar payroll/accounting systems like Xero and advanced Excel/Google Sheets.
• Strong analytical and quantitative skills, with accuracy and attention to detail.
• In-depth understanding of government-mandated benefits and taxes (SSS, PhilHealth, Pag-IBIG, BIR withholding tax).
• Ability to work independently with minimal supervision and handle confidential payroll information responsibly.
• Proven integrity and discretion in handling confidential payroll and financial data.

RESPONSIBILITIES:

Compensation and Benefits

• Administer compensation programs such as regularization adjustments, annual salary increases, and performance bonus cycles in alignment with company guidelines and performance management initiatives.
• Stay updated on government-mandated employee benefits regulations and changes that affect company compliance.

Payroll Accounting

• Ensure accurate and timely payroll computation, including last pay, overtime, undertime, and benefits Integration for regular, project-based, and fixed-term employees.
• Validate and process Daily Time Records (DTRs) to ensure accurate computation of overtime, undertime, absences, and leave without pay.
• Own the accuracy of all payroll calculations covering salaries, benefits, withholding tax, and statutory deductions.
• Encode and validate payroll, benefits, and last-pay data in Xero (or an equivalent system), ensuring reconciliation with manual computations and statutory requirements.
• Maintain and update payroll and compensation records in coordination with the external accounting partner, ensuring alignment with financial ledgers and reports.
• Generate and analyze payroll summaries, audit reports, and compensation dashboards.
• Coordinate with the external accounting partner, who validates the accuracy of monthly and annual tax computations, statutory remittances, and government reports, for review and approval by the CEO in the capacity as Head of HR and Finance.
• Handle employee inquiries regarding payslips, deductions, and last pay, ensuring transparency and accuracy, and escalate non-compensation issues to the proper HR/ER function.
• Coordinate with SSS, PhilHealth, and Pag-IBIG for compliance reporting and submission of required documents.

Benefits Administration

• Administer company-sponsored benefit programs such as HMO, group life insurance, and other employee wellness benefits.
• Manage employee enrollment, status changes, and utilization tracking of benefit programs.
• Coordinate with benefit providers to resolve claims and ensure timely processing of updates or renewals in coordination and support with the Talent Services Partner.
• Support annual benefits renewal, utilization reporting, and reconciliation in coordination with the Talent Services Partner, and submit consolidated results to the CEO in the capacity of Head of HR and Finance.

Consultant Compensation and Payment Administration

• Oversee computation and preparation of consultant and project-based payments based on approved contracts, service agreements, or deliverable milestones.
• Coordinate with the Corporate & Business Operations (CBO), which ensures documentation completeness and releases consultant payments.
• Coordinate with the external accounting partner, who validates computation accuracy, withholding-tax application, and documentation.
• Ensure all withholding taxes are computed and applied correctly in compliance with BIR regulations.
• Maintain a consultant-payment tracker to monitor payment status, tax applications, and ensure consistency across payroll and project finance records.
• Provide CBO and the external accounting partner with computation details and documentation for timely, compliant processing.

Compliance Administration

• Administer statutory compliance requirements, ensuring timely and accurate submission of reports to SSS.

PhilHealth, Pag-IBIG, and BIR.

• Liaise with Legal or Compliance partners on government regulation updates affecting payroll, taxation, or

statutory reporting.

• Ensure payroll journal entries and adjustments are properly aligned with accounting and budget allocations.
• Prepare and submit payroll and compliance reports accurately and on schedule.
• Maintain audit-ready documentation for payroll, benefits, and statutory filings.
• Recommend process improvements to strengthen compliance efficiency and record accuracy.

Coordination with Outsource Services

Legal compliance.

Coordinate with the company's corporate lawyer for any changes to policies and implementation that impact regulatory

Outsourced Payroll Firm

Coordinate with an outsourced payroll firm or agent regarding the schedule of monthly meetings, making sure deliverables are met, and ad hoc releases of funds.

Other Responsibilities

Perform other tasks assigned by the management team from time to time.

Job Types: Full-time, Part-time, Fixed term, Temporary

Benefits:

• Work from home

Experience:

• Payroll Accounting: 1 year (Preferred)

Work Location: Remote