Payroll Associate

The Payroll Associate is responsible for ensuring accurate and timely processing of payroll for Smart Outsourcing Solution (SOS) employees and its client accounts. This role supports end-to-end payroll operations — from attendance validation and salary computation to government remittances and payslip generation.

The ideal candidate is detail-oriented, highly organized, and familiar with Philippine labor and tax regulations. Experience in HRIS systems such as Sprout, QuickBooks Payroll, or similar tools is an advantage.

Key Responsibilities:

Payroll Processing

• Accurately process monthly payroll for internal staff and EOR client employees.
• Validate timesheets, attendance, leave, and overtime reports from HRIS.
• Compute salaries, adjustments, bonuses, and final pay in accordance with company policies and DOLE standards.
• Generate and distribute payslips to employees within established timelines.
• Prepare payroll summaries and reports for management and accounting purposes.

Government Contributions & Compliance

• Ensure timely preparation and remittance of SSS, PhilHealth, Pag-IBIG, and BIR withholding taxes.
• Maintain updated records of employee government contributions and loan deductions.
• Coordinate with external CPA firm or Senior Accountant for compliance filing schedules.
• Assist in annual reporting (BIR Form 2316, etc.).

Employee Records & Support

• Maintain accurate and confidential employee payroll records.
• Respond to employee payroll-related inquiries promptly and professionally.
• Support HR in processing new hires, separations, and status changes that affect payroll.
• Ensure proper documentation of all payroll adjustments and approvals.

System Management & Reporting

• Use Sprout HRIS and QuickBooks for payroll processing and record management.
• Reconcile payroll data with accounting ledgers and client invoices.
• Generate monthly reports for management, including payroll cost summaries and variance analyses.
• Support payroll automation initiatives and process improvements.

Qualifications & Skills

• Bachelor's Degree in Accountancy, Finance, Human Resource Management, or a related field.
• Minimum 2years of payroll experience, preferably in an outsourcing, BPO, or EOR setup.
• Strong understanding of DOLE regulations, tax laws, and government remittance procedures.
• Proficient in Sprout HRIS, QuickBooks, Excel, or equivalent payroll tools.
• High attention to detail, accuracy, and confidentiality.
• Strong communication and time management skills.
• Ability to work independently and handle multiple payroll cycles.

Job Type: Full-time

Pay: Php20, Php30,000.00 per month

Benefits:

• Work from home

Work Location: Remote