Executive Secretary

1 week ago

Makati City, National Capital Region, Philippines John Clements Consultants, Inc. Full time ₱900,000 - ₱1,200,000 per year

Job Description:


• Oversee daily operations through collaboration with senior management and division leads.

• Perform a range of administrative tasks including managing calendars, generating correspondence, organizing files, and coordinating corporate meetings and follow-ups.

• Act as the point of contact among executives, employees, clients, and external partners.

• Handle company and project-related documents, including letters, meeting minutes, memos, progress reports, and other technical documents.

• Prepare and monitor budget.

• Manage communication between management and different departments and customers.

• Liaise with internal and external executives on various projects and tasks to achieve goals and nurture business relationships.

• Undertake highly confidential and delicate assignments.

• Coordinate complex scheduling and extensive calendar management.

• Manage content and flow of information to senior leadership.

• Handle business trip documentation, hotel bookings, transportation arrangements for executives, expatriates, and VIP guests.

• Other responsibilities that may be required.

Qualifications:


• Proven experience as an Executive Secretary or similar administrative role.

• Excellent organizational and multitasking abilities.

• Strong English communication and interpersonal skills.

• Proficient in Microsoft Office 365.

• High level of discretion and confidentiality.

• Detail-oriented with the ability to anticipate needs.

• Ability to work independently and proactively.

• Strong problem-solving skills.

• Knowledge of budget management.

• Experience in handling highly confidential and delicate assignments.

• Familiarity with project-related documents and technical documents.

• Prior experience in coordinating complex schedules and extensive calendar management.

• Exceptional coordination skills and top of the line customer service.

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